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December 2, 2006


A Budget Meeting of the Township Council of the Township of Roxbury was held on December 2, 2006 at 1715 Route 46, Ledgewood, New Jersey at 9:00 AM.



Notice is hereby given that a Special Meeting of the Township Council of the Township of Roxbury will be held on Saturday, December 2, 2006 at 9:00AM at 1715 Route 46, Ledgewood, New Jersey


Adequate notice of this meeting of the Township Council of the Township of Roxbury was given as required by the Open Public Meetings act as follows:  Notice was faxed to the Daily Record, the Newark Star Ledger and the Roxbury Register on November 14, 2006; notice was posted on the bulletin board in the main hallway of the Municipal Building on November 14, 2006.


ROLL CALL:  (Present) Councilwoman Kathy DeFillippo, Councilmen Fred Hall, Jim Rilee, Tim Smith, John Ciaramella, and Mayor Martin Schmidt


ALSO PRESENT:  Christopher Raths, Township Manage; Lisa Palmieri, Chief Financial Officer and Janet Rieth, Deputy Township Clerk


Councilman Zoschak arrived at 9:05 AM


Mr. Raths gave Council an overview of the Township and advised that, according to the Banisch report/build out summary, there would be a maximum 825 more potential residential units, with a potential additional population of 2,343 and  335 potential new school aged children. This is approximately a 10% growth over the current population.  Mr. Raths stated that Roxbury Township is a mature community and will not be looking at the growth that was seen in the 1980’s and 1990’s.  It is, therefore, important, for Council to consider  how services are provided.  We do not need to look at services for just solely population growth.  Mr. Raths advised that the Council needs to look at more specific programs, what to provide and how to provide it, rather than just addressing the needs of a growing community.


Mr. Raths advised Council that in 2002 there were 178 full time and 45 part time positions.  We are now at 171 full time positions and 42 part time.  The annual change in revenue has been approximately 3% per annum from 2001 to 2006.  Expenditures have increased 4.2% over the five year period. 


At this time Mr. Raths had Council independently list five accomplishments, five challenges and five strategies and strengths to meet the challenges in the past five years. 

Mr. Raths compared Council’s answers with those from the staff.    Mr. Raths will put the information into a summary memo for Council.    


At 10:30 AM Council took a short break and Mr. Rilee left the Budget Meeting.

At 10:40 AM Council returned to the Budget Meeting.


Mr. Raths stated that one of the most important things for Council to do is to create a vision plan for the future.  Mr. Smith stated that creating a vision should be Council’s #1 priority.  Mr. Raths would like to bring in people who can facilitate this and work with Council and Department Heads.  


Mr. Raths stated that two goals for the Manager for 2007 are to put together a shared services plan for the Township and to assist the Council in developing a multi year vision for the community.


Lisa Palmieri, Chief Financial Officer, presented the five year revenue and expense history and forces driving the budget.  Ms. Palmieri reiterated that all projections were done before she and Mr. Raths sat down with the Department Heads to review their budgets.


Ms. Palmieri advised that in 2005 the Township realized $960,000 more that was anticipated and the majority of that was from local revenue and tax revenues (added assessments, added taxes).  In 2006 73% of the revenue sources came from taxes, compared to 66% in 2001.  The Township is relying less on fund balance to balance the budget and more on tax revenue.


Ms. Palmieri stated that on October 23, 2001 she presented to Council a projection of where the Township would be five years into the future.  A budget of $23,045,000 was projected and the 2006 adopted budget was $23,376,000, which is a 1% deviation of where we expected to be.


Ms. Palmieri advised Council that in 2007 there will be 27 pay periods, instead of the usual 26, which will cost approximately $500,000.  This happens approximately every 10 years.  She will put this information in a memo to Council.  The Township is looking at possibly changing the pay periods to the first and the fifteenth of the month.


Ms. Palmieri advised that the pension increase for 2007 will be approximately $100,000 over last year for PERS and approximately $200,000 for PFRS.  Council requested that Ms. Palmieri look into any options for bonding money for pensions.


Mr. Smith stated that he would like to see all costs compared to revenues for each department. Ms. Palmieri will put together a profit and loss statement for each department that generates revenue.


Mr. Raths stated that the Capital Budget presentation is scheduled for the December 12th meeting.  The Operating Budget will be presented at the first or second meeting in January.


At 12:05 PM Mr. Zoschak made a motion to adjourn the Budget Meeting.  Mr. Ciaramella seconded the motion.


All In Favor – Yes


Submitted By:




BettyLou DeCroce

Township Clerk


DATE:                        January 9, 2007

ROLL CALL:            Mr. Zoschak – yes       Mr. Schmidt – yes

                                    Mrs. DeFillippo – yes   Mr. Hall –yes

                                    Mr. Rilee – yes (on the portion he attended)

                                    Mr. Smith –yes Mayor Ciaramella – yes