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October 23, 2007

 

A Workshop Meeting was held by the Township Council of the Township of Roxbury on October 23, 2007 at 1715 Route 46, Ledgewood, New Jersey at 7:30 p.m.

 

OPEN PUBLIC MEETING STATEMENT

Adequate notice of this meeting of the Township Council of the Township of Roxbury was given as required by the Open Public Meetings act as follows:  Notice was faxed to the Daily Record, the Newark Star Ledger and the Roxbury Register on January 5, 2007; notice was posted on the bulletin board in the main hallway of the Municipal Building on January 5, 2007.

 

ROLL CALL: (Present) Councilwoman Kathy DeFillippo, Councilmen Richard Zoschak, Martin Schmidt, and Mayor John Ciaramella

 

ALSO PRESENT:  Christopher Raths, Township Manager; BettyLou DeCroce Township Clerk and Mary Jane Parr, Administrative Aide

 

LATE ARRIVALS:  *Councilman Fred Hall arrived at 7:45 pm

                                          *Township Attorney Tony Bucco arrived at 7:50 pm

                                          *Deputy Mayor Tim Smith arrived at 8:05 pm                       

*Late arrivals were due to a major traffic accident involving a car fire on Route 80.

                                   

ABSENT:  Councilman Jim Rilee

 

REPORTS OF COUNCIL LIAISON REPRESENTATIVES, COUNCIL COMMITTEES AND NEW BUSINESS/OLD BUSINESS

                

                 NEW BUSINESS

           NONE

                 

    OLD BUSINESS

1.        PROCUREMENT POLICY

 

PUBLIC PORTION

Cindy DiTaranto

196 Emmans Road, Flanders

Mrs. DiTaranto stated that she was attending the meeting to inform the Council of a water drainage problem on Emmans Road.  Ms. DiTaranta stated that there is a major ponding and drainage issue on her property.  Mrs. DiTranto further stated that she has lived at that address for over 20 years.  She indicated that she has never had any problems until the Township made the improvements to Emmans Road.  Mrs. DiTaranto passed out pictures to the Council showing them the excessive drainage problems she has on her property and the road.  Mrs. DiTaranto is concerned about the stability of the stonewall on her property since water is ponding underneath it.  She is also concerned about the water on the road since it freezes in the winter.

 

Mr. Blood, Assistant DPW Director addressed the Council regarding the history of the road and the project.  The Road Department installed a catch basin and lowered the pitch of the road when the road was regarded.  The Road Department did go out to the site after Mrs. DiTaranto informed them of the problem.  The Township removed the blocks out of the back of the basin.  Mr. Blood stated the Township has also recently cleaned the catch basin.

 

Mr. Blood stated that his department would continue to modify the flow of the water to go away from the DiTaranto’s driveway.

 

Council members reviewed the pictures submitted by Mrs. DiTaranto and requested that Mr. Blood continue to monitor the situation.

 

Mr. Blood stated that they are going to pull out more blocks this week.  Mr. Raths suggested that Mr. Blood meet with Mrs. DiTaranto and Mr. Hall after the meeting to come up with a plan to address her concerns.

 

MATTERS REQUESTED/REFERRED BY COUNCIL MEMBERS, MANA-GER, ATTORNEY OR CLERK

 

A.    TOWNSHIP OF ROXBURY PLANNED GREEN ACRES INCENTIVE GRANT PROJECT # 1436-00-011

 

Mr. Raths stated that there is one change in the wording of the letter where it provides “We executed a contract to purchase”.  The letter should actually state, “The Morris Canal Society executed a contract to purchase.”

 

Councilman Schmidt stated that the Environmental Commission met last week at the Lines farm and they are putting together a comprehensive report, which will include a community garden and a tree farm.  Also the Environmental Commission would like to convert the existing farm into an education center.

 

Councilman Schmidt stated that the Roxbury High School Band came in first place at a band competition at Hillsboro High School this past weekend and congratulated them.

 

Councilwoman DeFillippo questioned Mrs. DeCroce on the status of the Executive Minutes.  Mr. Bucco answered that he hopes to have them ready sometime next week.

 

Councilwoman DeFillippo advised the Council and the Public that there are currently 70 acres in negotiations for Open Space, with another 55 acres being considered for Open Space in 2008.

 

Councilwoman DeFillippo stated that there were several positive letters in their package this week about our township employees and she felt that they should be commended. The employees are Janet Wald, Director of Social Services; Robert Hackett, Office of Emergency Management and Sgt. Gerry Hardiman of our Police Department. 

 

Also Ms. DeFillippo commented on the letter in our package regarding our storm water management plan and municipal storm water ordinance.  The County advised that it was not only in compliance, but one of the best submitted and the County will be using it as an example to show other municipalities how to properly prepare their plans.

 

Councilwoman DeFillippo stated that the Main Street Streetscaping Committee meeting is being moved up one week earlier in November due to the fact that it was scheduled at the same time as the League Conference.  The meeting now will be held on November 7, 2007 at 7:30 pm.

 

Councilwoman DeFillippo stated that the Water/Sewer meeting will meet this coming Friday instead of last Friday.

 

Councilwoman DeFillippo stated the Economic Development Committee meeting scheduled for this month is being canceled because the Chairman has a business conflict and the meeting will be held in November.

 

Councilwoman DeFillippo stated that she provided the paperwork for the Alive at 25 Program from Randolph to a few Council Members and that the Roxbury Police also has a copy in their possession.

 

Councilman Zoschak stated that they had the groundbreaking today for the sidewalks in Landing.

 

Councilman Zoschak stated that the Lake Commission met on October 15, 2007 and in the Council’s package next week will be a chart of different funding for the Lake Hopatcong Commission.  Also in attendance was Robert Brown of the New Jersey Boating Regulation Commission and the N.J. State Police.  The meeting involved the new regulations proposed for Lake Hopatcong.

 

Councilman Zoschak reminded everyone that tomorrow night is the on the road Freeholder meeting that will be held in the Council Chambers at 7:30 pm.

 

Councilman Hall stated that we received another Trails Grant and requested that Chris schedule a meeting with the Trails Committee to see how the Township is going to spend the money.

 

Councilman Hall stated that the Daily Record took a poll to see which park in Morris County is the best and Horseshoe Lake was named the best park in all of Morris County.  Council congratulated Mr. Stierli, Recreation Director.

 

Deputy Mayor Smith referenced the letter to Lisa Stern on page two of the agenda and spoke of the Monjer property, which is located off of Route 80 going toward Mt. Arlington.

 

APPROVAL OF MINUTES

            April 24, 2007 - WORKSHOP MEETING

May 8, 2007 - REGULAR MEETING

 

Deputy Mayor Smith made a motion to approve the Workshop Meeting of April 24, 2007 and Regular Meeting of May 8, 2007.  Councilman Schmidt seconded the motion.

 

ROLL CALL:  Mr. Smith - Yes                Mr. Schmidt – Yes                                   

             Mr. Zoschak - Yes     Mrs. DeFillippo - Yes                     

                         Mr. Hall – Yes     Mayor Ciaramella - Yes                                             

 

Motion Carried 6 - 0   

                            

DRAFT ORDINANCES FOR DISCUSSION

NONE

 

INTRODUCTION OF PROPOSED ORDINANCES

NONE

 

HEARING AND ADOPTION OF ORDINANCES ON SECOND READING

NONE

 

 DRAFT RESOLUTION FOR DISCUSSION

 NONE

 

INTRODUCTION AND ADOPTION OF RESOLUTIONS

 

07-407    A RESOLUTION INCORPORATING BY REFERENCE HEREIN AND

APPROVING THE FOLLOWING NUMBERED RESOLUTIONS LISTED ON THE WORKSHOP COUNCIL MEETING AGENDA FOR THIS DATE: 07-402, 07-408, 07-409, 07-410, 07-411, 07-413, 07-414, 07-415, 07-416, 07-417

 

Councilwoman DeFillippo made a motion to approve Resolution 07-407.  Councilman Hall seconded the motion.

 

ROLL CALL:              Ms. DeFillippo - yes                   Mr. Hall -yes                     

                                    Mr. Schmidt – yes               Mr. Smith - yes

                                    Mr. Zoschak – yes              Mayor Ciaramella -    yes                                           

 

Motion Carried  6-0   

 

07-402     *  Pulled Resolution from 10/09/07

a resolution authorizing the  award of a contract to dvh group for  improvements at the  Emmans road park  / baseball field, Ledgewood.

 

07-408  RESOLUTION AUTHORIZING REFUND OF UNUSED ESCROW MONIES PREVIOUSLY DEPOSITED WITH THE TOWNSHIP OF ROXBURY

FOR DEVELOPMENT MATTERS PURSUANT TO CHAPTER XIII (LAND USE) OF THE REVISED GENERAL ORDINANCES OF

THE TOWNSHIP OF ROXBURY

 

07-409  A RESOLUTION AUTHORIZING THE ENDORSEMENT OF A TREATMENT WORKS APPROVAL PERMIT APPLICATION FOR THE BOROUGH OF MOUNT ARLINGTON PARKER/CIRCLE/SOUTHARD ROAD SANITARY SEWER IMPROVEMENT PROJECT

 

07-410  A RESOLUTION SUPPORTING THE ORBEN DRIVE ROADWAY IMPROVEMENT PROJECT IN THE TOWNSHIP OF ROXBURY AND THE BOROUGH OF MOUNT ARLINGTON

 

07-411  A RESOLUTION AUTHORIZING THE RELEASE OF A PERFORMANCE GUARANTEE POSTED FOR RIGHT-OF-WAY EXCAVATION PERMIT NO. AUG2407, 64 PARKVIEW DRIVE, SUCCASUNNA, BLOCK 102, LOT 35

           

 07-412  A RESOLUTION AUTHORIZING THE RELEASE OF A PERFORMANCE GUARANTEE POSTED FOR RIGHT-OF-WAY EXCAVATION PERMIT NO. AUG2007, 3 KELLY DRIVE, SUCCASUNNA, BLOCK 4801, LOT 9

         

 07-413  A RESOLUTION APPROVING CHANGE ORDER NO. 2 (FINAL) TO THE PROFESSIONAL SERVICES CONTRACT WITH KELLER & KIRKPATRICK FOR PROFESSIONAL SURVEY AND ENGINEERING SERVICES FOR DRAINAGE AND ROAD IMPROVEMENTS TO EYLAND AVENUE PHASE V

 

07-414  A RESOLUTION AUTHORIZING THE RELEASE OF A CASH BOND IN CONNECTION WITH A MAJOR SOIL RELOCATION PERMIT FOR KENVIL MEDICAL/DONNELLY CONSTRUCTION LOCATED ON RT. 46, BLOCK 4002, Lot 6

 

07-415  A RESOLUTION AUTHORIZING THE REFUND OF TAXES

 

07-416  A RESOLUTION AUTHORIZING THE REFUND OF SEWER   

              UTILITY OVERPAYMENT

            

            07-417  A RESOLUTION AUTHORIZING THE PAYMENT OF BILLS

 

07-418  A RESOLUTION  AUTHORIZING THE EXECUTION OF A SETTLEMENT AGREEMENT AND GENERAL RELEASE BETWEEN THE TOWNSHIP OF ROXBURY AND ALMA AND WILLIAM JOSEPH- Pulled

 

07-419  A RESOLUTION  AUTHORIZING THE EXECUTION OF A RELEASE BETWEEN THE TOWNSHIP OF ROXBURY AND THE MUNICIPAL EXCESS JOINT LIABILITY INSURANCE FUND (MEL) IN CONNECTION WITH THE TORT CLAIM FILED BY ALMA JOSEPH - Pulled

 

Communications

October 12, 2007 – No questions

October 19, 2007 –

 

#24 Correspondence from Anthony R. Bucco, Senator; District 25 to Commissioner Kris Kolluri, NJDOT dated October 11, 2007 RE:  Traffic Concerns on Route #206.  Councilwoman DeFillippo stated that she would like Mr. Raths to keep Council up to date on this issue.

 

EXECUTIVE SESSION

07-420 RESOLUTION OF THE TOWNSHIP COUNCIL OF THE TOWNSHIP OF ROXBURY, IN THE COUNTY OF MORRIS, NEW JERSEY AUTHORIZING CONFERENCE OF THE TOWNSHIP COUNCIL WITH THE PUBLIC EXCLUDED

 

Mr. Hall made a motion to approve Resolution 07-420 for an Executive Session.  Mr. Smith seconded the motion.

 

Roll Call:                      Mr. Hall – Yes                    Mr. Smith – Yes

                                    Ms. DeFillippo – Yes Mr. Schmidt – Yes

                                    Mr. Zoschak – Yes            Mayor Ciaramella – Yes

 

Motion carried 6 - 0    

Council went into Executive Session at 9:50 PM.

 

Council returned to the regular meeting at 10:45 PM

 

Mr. Hall made a motion to approve Resolution #07-418.  Mr. Zoschak seconded the motion. 

 

Roll Call:                      Mr. Hall – Yes                    Mr. Zoschak – Yes

                                    Ms. DeFillippo – Yes      Mr. Schmidt – Yes

                                    Mr. Smith – Yes            Mayor Ciaramella – Yes

 

Motion Carried 6 to 0

 

Mr. Smith made a motion to approve Resolution #07-419.  Mr. Zoschak seconded the motion.

 

Roll Call:                      Mr. Smith – Yes            Mr. Zoschak – Yes

                                    Ms. DeFillippo – Yes Mr. Schmidt – Yes

                                    Mr. Hall – Yes                    Mayor Ciaramella – Yes

 

Motion Carried 6 to 0

 

ADJOURNMENT

At 10:55 PM Mr. Zoschak made a motion to adjourn the Workshop Meeting.  Mr. Hall seconded the motion.

 

All In Favor – Yes

 

Motion Carried – 6 to 0

 

Submitted By:

 

 

_____________________

BettyLou DeCroce

Township Clerk

MINUTES APPROVED BY COUNCIL

DATE:                        February 26, 2008

ROLL CALL:            Mr. Schmidt – yes            Mrs. DeFillippo – yes

                                    Mr. Behrens – abstain  Mr. Hall – yes

                                    Mr. Rilee – abstain            Mayor Smith - yes