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January 8, 2008

 

A Regular Meeting was held by the Township Council of the Township of Roxbury on January 8, 2008 at 1715 Route 46, Ledgewood, New Jersey at 7:30 p.m.

 

OPEN PUBLIC MEETING STATEMENT

Notice is hereby given that a Regular Meeting of the Township Council of the Township of Roxbury will be held on Tuesday, January 8, 2008 at 7:30 PM at 1715 Route 46, Ledgewood, New Jersey. 

 

Adequate notice of this meeting of the Township Council of the Township of Roxbury was given as required by the Open Public Meetings Act as follows:  Notice was faxed to the Daily Record, the Newark Star Ledger and the Roxbury Register on January 2, 2008; notice was posted on the bulletin board in the main hallway of the Municipal Building on January 2, 2008.

 

ROLL CALL (Present):  Councilman Gary Behrens, Councilwoman Kathy DeFillippo, Councilmen Fred Hall, Jim Rilee, Martin Schmidt, Richard Zoschak and Mayor Tim Smith

 

ALSO PRESENT:  Christopher Raths, Township, Manager; James Bryce, Assistant Township Attorney and Janet Rieth, Deputy Township Clerk

 

APPROVAL OF MINUTES

 

February 13, 2007 Budget Meeting – Hold

February 27, 2007 Budget Meeting - Hold

May 15, 2007 Neighborhood Meeting

May 22, 2007 Workshop Meeting

June 12, 2007, Regular Meeting

July 10, 2007, Regular Meeting - Hold

July 24, 2007, Workshop Meeting - Hold

August 14, 2007, Regular Meeting - Hold

November 27, 2007, Workshop Meeting - Hold

April 3, 2007 Regular Meeting - Hold

May 22, 2007 - Executive Session - Hold

July 24, 2007 Executive Session - Hold

October 23, 2007 Executive Session - Hold

December 11, 2007 Executive session - Hold

 

The Council requested that only five sets of Minutes be placed on future Agendas.

 

Mr. Rilee made a motion to approve the May 22, 2007 Workshop Meeting and the June 12, 2007 Regular Meeting.  Mr. Schmidt seconded the motion.

 

Roll Call:

Mr. Rilee – yes Mr. Schmidt – yes

Mr. Behrens – abstain   Mrs. DeFillippo –  yes (abstain on June 12, 2007)

Mr. Hall –  yes (abstain on June 12, 2007)        Mr. Zoschak – yes (abstain on May 22, 2007)

Mayor Smith – yes

 

Motion carried 6 – 0 with 2 abstentions on the May 22, 2007 and 3 abstentions on June 12, 2007.

 

Mrs. DeFillippo made a motion to approve the May 15, 2007 Neighborhood Meeting Minutes.  Mr. Zoschak seconded the motion.

 

Roll Call:

Mrs. DeFillippo – yes   Mr. Zoschak – yes

Mr. Behrens – abstain   Mr. Hall – yes 

Mr. Rilee – abstain       Mr. Schmidt – yes

Mayor Smith – abstain

 

Motion carried 4 – 0 with 3 abstentions.

 

PUBLIC PORTION

Robert Kluska, Emmans Road, Flanders, asked if the Township, per the letter from the NJ Department of Transportation in the January 4th Communications packet, has been approved for the $160,000 funding for Emmans Road.  Mayor Smith stated that the Township would be receiving the money for the Phase IV improvements.

 

REPORTS OF COUNCIL LIAISON REPRESENTATIVES, COUNCIL COMMITTEES AND NEW BUSINESS/OLD BUSINESS

New Business:

      A.  None

Old Business:

A.  Procurement Policy

Mr. Bucco’s office is working on this item.

 

Presentation:

A.  Recognition of MRC Members

Frank Grisi, Health Officer thanked the volunteers of the Medical Reserve Corps (MRC) and presented certificates to the following members:  Lucille Evangelista, Vilma Caringal-Limson, Susan Siegmund, Suzanne P. Gibson, Ira P. Antin, Una Cassidy, Sean Cassidy, Marion Todaro, Jose D. Pardon, June Bardone, Linda McMahon and Sheila Kealy

 

REPORTS OF COUNCIL LIAISON REPRESENTATIVES, COUNCIL COMMITTEES

Mr. Zoschak stated that he attended the Senior Meeting last week and there were many complaints about Sanitation workers leaving the garbage cans in the road and turned upside down, which leaves garbage in the roadway.

 

Mr. Zoschak requested an update on the Eyland Avenue stormceptor.  Mr. Raths stated that Mr. Kobylarz, Township Engineer, is preparing a report which will be in the Council’s packet this week.

 

Mr. Zoschak requested an update on the guardrail on Landing Road.  Mr. Raths advised that the contract should be awarded to M. L. Ruberton at the January meeting of the Board of Chosen Freeholders.

 

Mr. Hall discussed the new COAH regulations. Mr. Raths stated that Russell Stern, Township Planner, is working on a summary for Council on all COAH regulations.  Mr. Rilee stated that he would like the COAH Committee reestablished.

 

Mr. Hall stated that the Recreation Advisory Committee will meet tomorrow. 

 

Mr. Schmidt suggested that Mr. Raths contact the Sheriff’s office to see if SLAP members could clean up the trail at Horseshoe Lake.

 

Mr. Schmidt stated that the Environmental Commission would be meeting Thursday night at 7:30pm.  A representative of the Denville Community Garden will make a presentation.

 

Mr. Rilee stated that he received a complaint from a Landing resident regarding the graffiti on the equipment at the Shore Hills Park.  Mr. Raths stated that, as part of the Capital Budget, there will be a plan to attempt to address this issue.

 

Mr. Rilee stated that he would like the reestablishment of the COAH Committee placed on the next Agenda.  He would also like a committee to be established for review of the Highlands issues.

 

Mr. Rilee stated that he spoke to Freeholder Schrier again this evening regarding the MCMUA Trail Agreement.   Freeholder Schrier was attending an MUA meeting and will contact Mr. Rilee when he has some information.

 

A discussion was held pertaining to adding a Council meeting in November or December.

Mr. Rilee made a motion for an additional Council Meeting to be held on December 2, 2008.  Mr. Behrens seconded the motion.

 

Roll Call:

Mr. Rilee – yes Mr. Behrens – yes

Mrs. DeFillippo – yes   Mr. Hall – yes

Mr. Schmidt – yes        Mr. Zoschak – yes

Mayor Smith – yes

 

Motion carried 7 – 0

 

Mrs. DeFillippo thanked Mr. Raths for providing them with the Highlands CD.

 

Mrs. DeFillippo advised that there will be a Main Street Streetscaping meeting tomorrow night.  The fundraiser for December was canceled due to weather and they are now looking at a date in February.

 

Mrs. DeFillippo reminded everyone of the Neighborhood Meeting which will be held on January 30th at the Senior Center.

 

Mrs. DeFillippo stated that $8,000 has been raised for names to be placed on the Main Street clock.

 

Mrs. DeFillippo stated that the Economic Development Committee will be meeting on January 24th.

 

Mrs. DeFillippo stated that the Community Development Block Grant presentation will be March 10th and 11th.  Mr. Raths advised that it has been strongly recommended that the Township apply for the Main Street sidewalks, from Kenvil Avenue towards Hillside Avenue.

 

Mrs. DeFillippo stated that the work on the Carey Road bridge is almost complete.  There is still a lot of broken pavement on the shoulder.  Mrs. DeFillippo asked if there will be stone on top of the bridge.  Mr. Raths will check with the County.

 

Mrs. DeFillippo requested an update on the floodlights at the War Memorial at Horseshoe Lake.  Mr. Raths will follow up with Mr. Stierli.

 

Mrs. DeFillippo discussed the proposed meeting regarding Route 206.  The State DOT informed her that it is in design, which could take another two months.  Mrs. DeFillippo is still waiting for a response on the survey from the Mt. Olive and Chester Police Departments.  When all the information is received another meeting will be scheduled.

 

Mayor Smith discussed the driveway in front of the door at the Senior Center and the fact that it is too tight for the buses to enter.   Mr. Raths will have the Engineering Department look at this.

 

Mayor Smith received a complaint regarding commercial vehicles being parked in driveways overnight.  The possibility of amending the Ordinance was discussed.  Mr. Raths stated that he would like to form a committee to look over the Township Ordinances to determine if they need to be revised. 

 

Mayor Smith requested that anyone attending the Mt. Arlington train station grand opening should advise the Clerk’s Office so they can RSVP to New Jersey Transit.

 

At this time Mayor Smith amended the Agenda to discuss Resolution 08-17

08-17  A RESOLUTION AUTHORIZING ROXBURY TOWNSHIP TO ENTER INTO

A CONTRACT WITH ST. CLARE’S HOSPITAL FOR MALE CANCER SCREENING

 

Mr. Hall asked if  there have been more participants that the Township has budgeted for.

Mr. Grisi, Health Office, advised that the male cancer screening is regional, with four other municipalities, through the hospital.  The female cancer screening is done independently and there has not been a problem.   Council will vote on this Resolution later in the meeting.

 

Mr. Raths advised that the Tax and Utility Collector would like one mailing for the sewer bills with four stubs.  This would save the Township $12,800.  However, another piece of equipment would be needed, which would cost approximately $10,000.  Council would like further information before moving forward.

 

MATTERS REQUESTED/REFERRED BY COUNCIL MEMBERS, MANAGER, ATTORNEY OR CLERK

Nutrition Center Lease Renewal 

This item will be held for further review by the Township Attorney.

 

Temple Shalom 1-Day Liquor License

Mr. Rilee made a motion to approve the one-day Liquor License for Temple Shalom.  Mr. Schmidt seconded the motion.

 

Roll Call:

Mr. Rilee – yes Mr. Schmidt – yes

Mr. Behrens – yes        Mrs. DeFillippo – yes

Mr. Hall – yes              Mr. Zoschak – yes

Mayor Smith – yes

 

Motion carried 7 - 0

                       

 DRAFT ORDINANCES FOR DISCUSSION

 NONE

 

INTRODUCTION OF PROPOSED ORDINANCES

NONE 

 

HEARING AND ADOPTION OF ORDINANCES ON SECOND READING

NONE

 

INTRODUCTION AND ADOPTION OF RESOLUTIONS

08-16    A RESOLUTION INCORPORATING BY REFERENCE HEREIN AND

APPROVING THE FOLLOWING NUMBERED RESOLUTIONS LISTED ON THE REGULAR COUNCIL MEETING AGENDA FOR THIS DATE: 08-17, 08-20, 08-21, 08-22, 08-23, 08-24, 08-25, 08-26, 08-27, 08-28, 08-29, 08-30, 08-31, 08-32, 08-33, 08-36, 08-37

 

Mr. Rilee made a motion to adopt Resolution 08-16.  Mr. Schmidt seconded the motion.

 

Roll Call:

Mr. Rilee – yes Mr. Schmidt – yes

Mr. Behrens – yes        Mrs. DeFillippo – yes

Mr. Hall – yes              Mr. Zoschak – yes

Mayor Smith – yes

 

Motion carried 7 – 0

 

08-17    A RESOLUTION AUTHORIZING ROXBURY TOWNSHIP TO ENTER INTO

A CONTRACT WITH ST. CLARE’S HOSPITAL FOR MALE CANCER SCREENING

 

08-18    A RESOLUTION AUTHORIZING THE MAYOR AND TOWNSHIP CLERK

TO ENTER INTO AN AGREEMENT WITH GOLUB ANIMAL HOSPITAL FOR CAT IMPOUND SERVICES For 2008 - Pulled

 

08-19    A RESOLUTION AUTHORIZING THE MAYOR AND TOWNSHIP CLERK

TO ENTER INTO AN AGREEMENT WITH GOLUB ANIMAL HOSPITAL FOR DOG IMPOUND SERVICES FOR 2008 - Pulled

 

08-20    A RESOLUTION AUTHORIZING AN INTERLOCAL SERVICES

AGREEMENT WITH THE COUNTY OF MORRIS FOR USE OF THE COUNTY’S MOBILE DATA TERMINAL SYSTEM

 

08-21    A RESOLUTION AUTHORIZING THE ACCEPTANCE OF VARIOUS DEEDS

FOR THE HILLCREST AVENUE RIGHT-OF-WAY, BLOCK 8602, LOTS 14.01,  15.01, 16 AND 17 IN THE TOWNSHIP OF ROXBURY

 

08-22    A RESOLUTION AUTHORIZING THE ACCEPTANCE OF A

CONSERVATION EASEMENT AND STORMCEPTOR EASEMENT FROM TARIQ MAHMOOD ACROSS BLOCK 9501, LOT 6, MORE COMMONLY KNOWN AS 9 LENEL ROAD IN THE TOWNSHIP OF ROXBURY

 

08-23    A RESOLUTION AUTHORIZING THE AWARD OF PROFESSIONAL

SERVICE CONTRACT WITHOUT COMPETITIVE BIDDING TO POW-R-SAVE TO PROVIDE PROFESSIONAL SERVICES FOR HVAC EQUIPMENT EVALUATION

 

08-24    A RESOLUTION AUTHORIZING THE RELEASE OF A PERFORMANCE

GUARANTEE POSTED FOR RIGHT-OF-WAY EXCAVATION PERMIT NO. NOV0807, 3 CLIFF COURT, SUCCASUNNA, BLOCK 5203, LOT 37

 

08-25    A RESOLUTION AUTHORIZING THE ACCEPTANCE OF A CASH BOND

FOR THE SOIL MOVING PERMIT APPROVED FOR PRUDENT PUBLISHING. LOCATED ON NORTH FRONTAGE ROAD IN THE TOWNSHIP OF ROXBURY BLOCK 9501, LOT 2

 

08-26    A RESOLUTION AUTHORIZING THE ACCEPTANCE OF A CASH BOND

FOR THE TREE REMOVAL PERMIT APPROVAL FOR PRUDENT PUBLISHING LOCATED ON NORTH  FRONTAGE ROAD, IN THE TOWNSHIP OF ROXBURY BLOCK 9501, LOT 2

 

08-27    A RESOLUTION RESCINDING THE REFUND OF UNUSED ENGINEERING

INSPECTION ESCROW AUTHORIZED IN RESOLUTION N0. 07-460 AND REAUTHORIZING THE REFUND IN CONNECTION WITH MINOR SOIL PERMIT NO. 11050725 REGER ROAD, SUCCASUNNA BLOCK 101 LOT 3.08

 

08-28    A RESOLUTION RESCINDING THE REFUND OF UNUSED ENGINEERING

INSPECTION ESCROW AUTHORIZED IN RESOLUTION NO. 07-461 AND REAUTHORIZING THE REFUND IN CONNECTION WITH MINOR SOIL PERMIT NO. 051707 9 BUD STREET, LEDGEWOOD BLOCK 6403 LOT 10

 

08-29    A RESOLUTION AUTHORIZING THE REFUND OF A DUPLICATE

CONSTRUCTION PERMIT FEE FOR PERMITS ISSUED TO DeVITO ROOFING

 

08-30    A RESOLUTION AMENDING THE MEMBERSHIP OF THE TOWNSHIP

FIRE  DEPARTMENT

 

 08-31  A RESOLUTION AUTHORIZING THE REFUND OF TAXES

 

 08-32   A RESOLUTION AUTHORIZING THE REFUND OF TAXES

 

08-33    A RESOLUTION AUTHORIZING THE PAYMENT OF BILLS

The check to Paintball Depot for $934.00 will be held for Mr. Raths to speak with Ms. Palmieri, Chief Financial Officer

 

08-36    A RESOLUTION AUTHORIZING THE AWARD OF A PROFESSIONAL

SERVICES CONTRACT FOR SPECIAL TAX COUNSEL FOR THE TOWNSHIP OF ROXBURY

 

08-37    A RESOLUTION OF THE TOWNSHIP COUNCIL OF THE TOWNSHIP OF

ROXBURY APPOINTING JOSEPH SCHWAB AS A MEMBER OF THE MUSCONETCONG SEWERAGE AUTHORITY

 

PERSONNEL CHANGES

 

COMMUNICATIONS

December 14, 2007

#2 – Correspondence from Caroline Moeller, President, Library Board of Trustees to BettyLou DeCroce, Township Clerk, dated November 30, 2007, re: Municipal Insurance – Lisa Palmieri will provide an update to the Library.

 

December 21, 2007

#6 – Mayors Fax Advisory from William Dressel, NJLM, dated December 17, 2007, re: Scs for 176/A-1511, Wrongful Death – Mr. Rilee advised that this was passed last night

 

#9 – Minutes of the Lake Hopatcong Commission Meeting Held on November 19, 2007

January 4, 2008 – Mike Kobylarz has provided the information for the EPA grant.

 

#14 – Correspondence from Christopher Raths, to Mr. John Hoskings, Roxbury Water Company, dated December 19, 2007, re: Proposal for an Interconnection Between Roxbury Township and Roxbury Water Company – A letter from Mr. Hoskings is in the packet.

 

January 4, 2008

#1 – Interoffice Memo from Township Manager to Mayor/Council, dated January 4, 2008, re: Information Update (18)-Berkshire Valley Park-This is for playground equipment and resurfacing.

 

#2 – Correspondence from Ghassan Sudah, Assistant to the Engineer, to Schenley Construction, Inc., dated December 18, 2007, re: Drainage and Road Improvements to Eyland Ave-Phase V, Project Change Order and Time Extension Request – The Township is monitoring all of the fines.

 

#12 – Correspondence from Gary Rieth, MCMUA, re: Proposed Water Rate Increase – Mr. Raths will compare the Township’s water rates with other municipalities.

 

PUBLIC PORTION

There was no public comment.

 

EXECUTIVE SESSION

 

08-34    A RESOLUTION OF THE TOWNSHIP COUNCIL OF THE TOWNSHIP OF

ROXBURY, IN THE COUNTY OF MORRIS, NEW JERSEY AUTHORIZING CONFERENCE OF THE TOWNSHIP COUNCIL WITH THE PUBLIC EXCLUDED

 

Mr. Zoschak made a motion to adopt Resolution 08-34 for Executive Session.  Mr. Rilee seconded the motion. 

 

Roll Call:

Mr. Zoschak – yes       Mr. Rilee – yes

Mr. Behrens – yes        Mrs. DeFillippo – yes

Mr. Hall – yes              Mr. Schmidt –yes

Mayor Smith – yes

 

Motion carried 7 – 0

 

At 9:25 PM Council returned to the Regular Meeting and discussion ensued pertaining to non union employees health care contributions.  Mr. Raths advised that all employees under $60,000 will contribute 1.1% and all employees over $60,000 will contribute 1.5%.  All agreed to move forward and to include Council members.

 

ADJOURNMENT

At 9:35 PM Mr. Rilee made a motion to adjourn the Regular Meeting.  Mr. Schmidt seconded the motion.

 

All In Favor – yes

 

Submitted by:

 

 

 

_________________________

BettyLou DeCroce

Township Clerk

MINUTES APPROVED BY COUNCIL

DATE:                        February 26, 2008

ROLL CALL:            Mr. Rilee – yes Mr. Schmidt – yes

                                    Mr. Behrens – yes        Mrs. DeFillippo – yes

                                    Mr. Hall – yes              Mayor Smith - yes