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January 22, 2008
A Workshop Meeting was held by
the Township Council of the Township of Roxbury on January 22, 2008 at 1715
Route 46, Ledgewood, New Jersey at 7:30 p.m.
Adequate notice of this meeting of the Township
Council of the Township of Roxbury was given as required by the Open Public
Meetings act as follows: Notice was
faxed to the Daily Record, the Newark Star Ledger and the Roxbury Register on
January 8, 2008; notice was posted on the bulletin board in the main hallway of
the Municipal Building on January 8, 2008.
ROLL CALL: (Present) Councilman Gary Behrens,
Deputy Mayor Kathy DeFillippo, Councilmen Fred Hall, Jim Rilee, Martin Schmidt
and Mayor Tim Smith
ALSO PRESENT: Christopher Raths, Township Manager; Rob
Kuncken, Information Technology Director, Michael Kobylarz, Township Engineer;
Anthony Bucco, Township Attorney; Janet Rieth, Deputy Township Clerk and Mary
Jane Parr, Administrative Aide
ABSENT: Councilman Richard Zoschak – On Vacation
REPORTS OF COUNCIL LIAISON
Presentation- IT Complaint Monitors – By Rob Kuncken
Mr. Kuncken gave a PowerPoint
presentation on the complaints management software system he is working on for
town hall. Mr. Kuncken stated it would
be fully functioning and on-line in April 2008. He will be assigning numbers to each complaint so they can be
kept track of and each complaint will be logged into the computer. The Township Manager will be able to access
this complaint file.
The software allows Residents to
access the GPS website and lodge their own complaint and follow the progress
and status of it.
Residents will also be able to
obtain Service Requests and request repairs.
The software will also give you a total amount of the labor involved and
the cost of materials.
Mr. Hall stated this would give
the Township a great tracking method for keeping track of complaints and
requests coming into the Township.
Mrs. DeFillippo questioned if the
person sends in an e-mail will they get information that it is received and
being work on. Mr. Kuncken stated it
would let the person know what department is handling the complaint and
approximately how many hours it will take to handle the problem/complaint.
Mr. Kuncken stated all phones
have been installed as of today except for dispatch. Training will take place starting next week and we will be
on-line and ready by February 1, 2008.
Mr. Kuncken stated we are saving approximately $30,000 per year on the
new phone system.
Mr. Schmidt stated the
Environmental Commission met and they had a guest speaker from the Denville
Community Garden speak about their Community Garden. A report will be ready in
about a month for the Council’s review.
Mr. Hall stated the Field of
Dreams Committee is trying to raise funds for the turf filed. This non-profit organization is trying to
raise money to support the Township and Board of Education in obtaining the
field. Mr. Hall is concerned that the
Field of Dreams website lists the Township as a supporter of the project. He asked the Council to review the webpage and
advise if anyone had a problem with the wording. Mr. Rilee has some concerns since the website states the turf
filed will be built at the Roxbury High School football field. Mr. Bucco suggested that someone should
request that the web-site creator change the line to remove the location of where
the field is proposed to be built.
Mr. Hall stated that the BOE has
passed a Resolution committing $20,000 a year for the turf field. Mr. Bucco stated he is almost finished with
a rough draft the agreement and was not aware that the BOE was going to be
contributing toward its construction.
Mr. Bucco requested copies of the Resolution.
Mayor Smith stated he has a
problem with locating the turf field before a public hearing is held on the
subject. Mr. Hall stated he disagrees
with Mayor Smith. Mr. Hall believes
that the Council already discussed this with the Public and it was agreed we
should move ahead. Mr. Rilee stated we
never agreed on the High School football field being the location for the turf
field. Mr. Raths stated that the
Committee raising the $300,000 has the understanding that the turf field is
going to be at the high school field.
Mr. Hall stated that the BOE has committed to $20,000 per year for 12
years plus the cost of the lights.
Mr. Raths stated if it is not a
shared contribution that will change everything. Mr. Schmidt stated he would like to see more public input on the
turf field and he is not so sure that the high school is the best location for
the turf field.
Mrs. DeFillippo stated that the
Council does support the turf field, but not necessarily its location at the
Mayor Smith suggested we write a
Resolution supporting the turf field and a shared services agreement with the
BOE. Mr. Hall stated he would ask the
Committee to take off the location of the turf field on their web site.
Mr. Rilee thinks that at the
Public Hearing we should decide the location of the turf field along with the
use of Open Space funds for Capital project costs for recreation going forward.
Mrs. DeFillippo made a motion to
support the turf field provided the location is removed from the website. Mr. Schmidt seconded the motion.
ROLL CALL: Mrs. DeFillippo – Yes Mr. Schmidt – Yes
– Yes Mr. Hall – Yes
Mr. Rilee –
Abstain Mayor Smith – Yes
Motion Carried 5 to 0, with 1 Abstention
Mr. Schmidt questioned why we
can’t have the Public Hearing at the January 30, 2008 Council Meeting. Mr. Raths stated we couldn’t do it at that
meeting because it has already been advertised.
Council agreed to hold the Public
Hearing on the turf field on February 26, 2008.
REQUESTED/REFERRED BY COUNCIL MEMBERS, MANAGER, ATTORNEY OR CLERK
Mr. Behrens attended the Mt. Arlington Train Station grand
opening along with Mrs. DeFillippo and Mr. Schmidt. Mr. Hall stated he also
attended. Mr. Behrens stated there are
no funds for erecting a parking deck and it will be a problem if not now, in
Mr. Behrens stated that he along with Mrs. DeFillippo and
Mr. Raths attended the grand opening of Bee Attitudes, a new child care
facility on Main Street, Succasunna and he anticipates that they will be a good
Mrs. DeFillippo questioned Mr. Raths about our Police
Department and the Stay Alive 25 program and the Route 206 report. Mr. Raths stated he has not gotten anything
back yet from the Chief on these matters, but will follow up.
Mrs. DeFillippo stated that the Main Street Streetscape
kickoff would be held on February 10, 2008 from 3:00 – 5:00.
Mrs. DeFillippo stated that the Neighborhood meeting would
be at 72 Eyland at 7:00 p.m. on Wednesday, January 30, 2008.
Mrs. DeFillippo stated that the next Economic Development
Committee meeting will be Thursday night. There will so be a speaker on
variances and signs.
Mrs. DeFillippo stated the train station grand opening was
heavily attended and they will need additional parking.
Mrs. DeFillippo requested that a resolution be prepared
opposing the wrongful death statute. Council stated they would have to wait and
read the information.
Mayor Smith stated that the Open Space Committee meets a
week from Thursday.
Mayor Smith got mail regarding problems in parks and flash
cameras that download pictures and yell at intruders. Mr. Hall stated that our Police Department has installed cameras
at the High School and the video can be viewed from our dispatch station. Mr. Hall believes that the system is very
good and the Police Department should be invited to a Council Meeting and do a
presentation. Mr. Behrens stated the
Police Department did a presentation at a meeting he attended in the past and
it was very good.
Mayor Smith stated that the Roxbury Cares has been in
contact with the family of the brother and sister injured in the serious car
accident last week on Howard Boulevard.
Mayor Smith asked if anyone is interested in helping out this family to
Mr. Raths stated there is a Resident with a handicap son
putting in a ramp and has asked if the Township would waive the fee for the
permits and applications.
Mr. Hall made a motion to waive the fees for a ramp for the
Resident with a handicapped son. Mr. Behrens
seconded the motion
Roll Call: Mr. Hall – Yes Mr. Behrens – Yes
DeFillippo – Yes Mr. Rilee – Yes
Schmidt – Yes Mayor
Smith – Yes
Motion Carried 6 to 0
A. Approval of Merry
Heart 5K race to be held on June 2, 2008
A motion was made by Mr. Rilee to approve the
Merry Heart 5K race to be held on June 2, 2008. Mr. Schmidt seconded the motion.
Roll Call: Mr. Rilee – Yes Mr. Schmidt – Yes
DeFillippo – Yes Mr. Hall – Yes
Behrens – Yes Mayor Smith
February 13, 2007
February 27, 2007
April 3, 2007
May 22, 2007
July 10, 2007
A motion was made by Mr. Rilee to approve the Minutes listed above. Mr. Hall seconded the motion.
Roll Call: Mr. Rilee – Yes Mr. Hall – Yes
Mr. Behrens – Abstain on all Mrs. DeFillippo – Yes, with Abstention on 2/27/07
Mr. Schmidt –
Smith – Yes, with Abstention on 2/27/07
Motion Carried 5 to 0, with 1 Abstention on all Minutes plus 2
Abstentions on 2/27/07 Minutes
ORDINANCES FOR DISCUSSION
OF PROPOSED ORDINANCES
ADOPTION OF ORDINANCES ON SECOND READING
DRAFT RESOLUTION FOR DISCUSSION
AND ADOPTION OF RESOLUTIONS
08-39 A RESOLUTION INCORPORATING BY REFERENCE HEREIN AND APPROVING THE
FOLLOWING NUMBERED RESOLUTIONS LISTED ON THE WORKSHOP COUNCIL MEETING AGENDA
FOR THIS DATE: 08-40, 08-41, 08-42,
08-43, 08-44, 08-45, 08-46, 08-47, 08-48, 08-49,08-50, 08-51, 08-52, 08-53,
Mr. Rilee made a motion to adopt Resolution 08-39. Mr. Behrens seconded the motion.
Roll Call: Mr. Rilee – Yes Mr. Behrens – Yes
DeFillippo – Yes Mr. Hall – Yes
Mr. Schmidt – Yes Mayor Smith – Yes with recuse
on check #47014
Motion Carried 6 to 0, with 1 recuse on check #47014
08-40 A RESOLUTION AUTHORIZING THE SUBMISSION OF
AN APPLICATION FOR THE 2008 MORRIS COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT
RESOLUTION APPROVING CHANGE ORDER NO. 1 (FINAL) TO THE CONTRACT WITH LANCHA
CONSTRUCTION CORP. FOR THE LAKESIDE BOULEVARD SIDEWALK IMPROVEMENT PROJECT,
LAKESIDE BOULEVARD, LANDING
RESOLUTION AUTHORIZING THE ACCEPTANCE OF A MAINTENANCE GUARANTEE POSTED BY
KENBAR INVESTMENTS, LLC, THE DEDICATION OF HILLCREST AVENUE, LEDGEWOOD, AND THE
ASSOCIATED OFF-SITE IMPROVEMENTS
RESOLUTION DENYING THE RELEASE OF THE PERFORMANCE GUARANTEE FOR SITE
IMPROVEMENTS FOR THE DEVELOPMENT KNOWN AS FAIRWAYS AT ROXBURY (FAIRWAY’S EDGE) BLOCK
101, LOT 3
08-44 A RESOLUTION AUTHORIZING
THE RELEASE OF A CASH PERFORMANCE BOND FOR MINOR INCOMPLETE ITEMS REGARDING THE
REGER ROAD IMPROVEMENTS FOR THE DEVELOPMENT KNOWN AS FAIRWAYS AT ROXBURY
(FAIRWAY’S EDGE) BLOCK 101, LOT 3
08-45 A RESOLUTION AUTHORIZING THE REFUND OF TAXES
08-46 A RESOLUTION AUTHORIZING THE SETTLEMENT OF VIOLATIONS AND
PENALTIES ISSUED BY THE NEW JERSEY DEPARTMENT OF ENVIRONMENTAL PROTECTION
AGAINST THE TOWNSHIP OF ROXBURY FOR
OUTSTANDING EFFLUENT AND MONITORING
VIOLATIONS AT THE AJAX TERRACE AND SKYVIEW ESTATES WASTEWATER TREATMENT PLANTS
08-47 A RESOLUTION AUTHORIZING THE RELEASE OF A
CASH MAINTENANCE BOND #04-75 TO FRANK NABATIAN FOR TREE MAINTENANCE ON PROPERTY
LOCATED ON ROUTE 10 BLOCK 1902, LOT 6
08-48 A RESOLUTION AUTHORIZING THE PURCHASE OF ONE
SWITCH-N-GO EQUIPMENT BODY FROM TONY SANCHEZ LTD
08-49 A RESOLUTION AUTHORIZING THE REFUND OF TAXES
08-50 A RESOLUTION
AUTHORIZING THE RELEASE OF A PERFORMANCE GUARANTEE TO ABE SYNDER AND COMPANY
INC FOR 2005/2007 SNOW REMOVAL SERVICES
08-51 A RESOLUTION SUPPORTING SHARED SERVICE WITH
THE COUNTY OF MORRIS IN THE PARIS GRANT PROGRAM
08-52 A RESOLUTION AMENDING THE
MEMBERSHIP OF THE TOWNSHIP FIRE
08-53 A RESOLUTION
AUTHORIZING THE REFUND OF CONSTRUCTION PERMIT FEES TO KENNY’S MUSIC BOX, 19
ROUTE 10 EAST, SUITE 3A, BUILDING 1, SUCCASUNNA (BLOCK 1905, LOT 19)
08-54 A RESOLUTION AUTHORIZING THE TAX & UTILITY COLLECTOR TO
PROCESS THE CANCELLATION OF ANY PROPERTY TAX, SEWER OR WATER UTILITY REFUND OR
DELINQUENCY FOR 2007 OF LESS THAN $10.00
RESOLUTION AUTHORIZING THE PAYMENT OF BILLS
#2 – Memo from BettyLou
DeCroce, Township Clerk to Mayor/Council, Christopher Raths, Township Manager
and Robert Hackett, Emergency Management Coordinator dated January 15, 2008 RE:
Grant Application – Mayor Smith questioned Mr. Raths about the application –
Mr. Raths stated he has already spoken to Mr. Hackett regarding the grant
#3 – Correspondence from David
Sumba, N.J.D.E.P., Bureau of Coastal and Land Use Compliance and Enforcement to
Manuel Sanchez Jr., 8 Tamarack Drive, Succasunna dated June 29, 2006 RE: FIELD
NOTICE OF VIOLATION – Mayor Smith questioned why they were receiving this
violation notice now when it is dated June 29, 2006 – Mike Kobylarz,
Engineering Director stated that this is an on going problem with the Resident
of this address who keeps cutting the grass, which is owned by the N.J.D.E.P.
and they want the Resident to stop.
#4 – Correspondence from
Vincent Termini, Succasunna to Mr. Christopher Raths, Township Manager dated
January 10, 2008 RE: New Dog Licensing Fee and Other Issues – Mr. Rilee
questioned Mr. Raths if he is sending a letter with an explanation – Mr. Raths
stated yes he is sending a letter to this Resident this week. Mr. Rilee suggested that Mr. Raths send a
letter to all the Residents who are affected by the new fee.
#7 – Correspondence from
John Maley, Executive Director, Raritan Highlands Compact to the Former Mayor John
Ciaramella dated January 10, 2008 RE: Raritan Highlands Compact Dues 2008 – Mr.
Rilee questioned Mr. Raths on who is on this Committee – Mr. Raths stated that
he is and that former Mayor Ciaramella was. Mr. Hall questioned what is the
purpose of being part of the Raritan Highlands Compact and why we fund them –
Mr. Raths stated he would ask John Lovell to write Council a letter to explain
why we should participate and fund the Raritan Highlands Compact.
#15 – Invitation from the
Housing Partnership in Cooperation with Morris County Department of Planning to
attend “The Proposed COAH Rule Changes: The Impact on Your Municipality” on
Thursday, February 21, 2008 from 6:30 pm – 9:00 pm at County College of Morris
– Mr. Hall stated he will attend this meeting.
#16 – Mayors Fax Advisory
from William G. Dressel, Jr., Executive Director of NJLM dated January 16, 2008
RE: League’s Shared Services Board – Council requested that Mr. Raths send this
to Rick Blood, Assistant Director of Public Works.
08-56 A RESOLUTION OF THE TOWNSHIP COUNCIL OF THE TOWNSHIP OF ROXBURY,
IN THE COUNTY OF MORRIS, NEW JERSEY AUTHORIZING CONFERENCE OF THE TOWNSHIP
COUNCIL WITH THE PUBLIC EXCLUDED
Mr. Rilee made a motion to adopt Resolution 08-56 for
Executive Session. Mr. Schmidt seconded
Roll Call: Mr. Rilee – Yes Mr. Schmidt – Yes
Behrens – Yes Mrs.
DeFillippo – Yes
Mr. Hall – Yes Mayor Smith – Yes
At 9:50 PM Mr. Rilee made a motion to adjourn the Workshop
Meeting. Mr. Schmidt seconded the
All In Favor – Yes
APPROVED BY COUNCIL
ROLL CALL: Mr.
Rilee – yes Mr. Schmidt – yes
Behrens – yes Mrs. DeFillippo – yes
Hall – yes Mayor Smith - yes