February 19, 2008
A Regular/Budget Meeting was held
by the Township Council of the Township of Roxbury on February 19, 2008 at 1715
Route 46, Ledgewood, New Jersey at 7:00 p.m.
OPEN
PUBLIC MEETING STATEMENT
Notice is hereby given that the Regular
Meeting of February 12, 2008 was canceled due to weather conditions and will be
combined with the Budget Meeting of February 19, 2008. This meeting of the Township Council of the
Township of Roxbury, originally scheduled for 7:30 PM will begin at 7:00 PM at
1715 Route 46, Ledgewood, New Jersey.
Adequate notice of this meeting of the
Township Council of the Township of Roxbury was given as required by the Open
Public Meetings Act as follows: Notice
was faxed to the Daily Record, the Newark Star Ledger and the Roxbury Register
on February 14, 2008; notice was posted on the bulletin board in the main
hallway of the Municipal Building on February 14, 2008.
ROLL CALL:
(Present) Councilman Gary Behrens, Councilman Fred Hall, Jim
Rilee and Mayor Tim Smith
ALSO PRESENT: Christopher
Raths, Township Manager; Anthony Bucco, Township Attorney; Janet Rieth, Deputy
Clerk and Mary Jane Parr, Administrative Aide
ABSENT: Councilman
Martin Schmidt
Councilman Richard
Zoschak – On Vacation
Councilwoman Kathy
DeFillippo arrived at 7:25 PM
APPROVAL OF MINUTES
July 24, 2007
Workshop
July 24, 2007
Executive
August 14, 2007
Regular
October 23, 2007
Executive
November 27, 2007
Workshop
December 18, 2007
Executive
The Minutes will be approved later in the meeting.
PUBLIC PORTION
There was no public comment.
REPORTS OF COUNCIL LIAISON REPRESENTATIVES, COUNCIL
COMMITTEES AND NEW BUSINESS/OLD BUSINESS
New Business:
A. None
Old Business:
A. Procurement Policy
MATTERS REQUESTED/REFERRED BY COUNCIL MEMBERS, MANAGER,
ATTORNEY OR CLERK
Budget Discussion
Mr. Raths advised that the current Capital Budget is $1.4 million in
total debt.
Information Technology
Councilman Hall questioned if this includes software for OPRA. Mr. Raths will check with Mr. Kuncken.
Tax
Collection
Mr. Raths will
provide Council with a separate quote on the folding machine. Council will discuss this at a future date.
Engineering
Mayor Smith asked if the Township could repave Righter Road this
year and Parkview Drive
next year, since there is more traffic on Righter Road. Mr. Hall asked when the Dellamo tract will be
built and if this would impact the repaving of Righter Road. Mr. Raths will look into
this.
Fire
Prevention
Council discussed
the Penbased laptops for the vehicles and agreed to purchase one this year.
Mrs. DeFillippo
arrived at 7:25.
Fire
& First Aid
Mr. Raths advised
that Company No. 3 is requesting $200,000 for the refurbishing of Tanker 302 and Company No. 1 is requesting a
new Hurst
extrication tool to replace an older model.
Mrs. DeFillippo asked what the difference is between the old unit and
the new one. Chief Begraft stated that
the newer one will be lighter, easier for personnel to use and has more torque. The old unit is 20 years old. Council agreed to the purchase of the new
extrication tool and will discuss Company No. 3 at a future date.
Construction
Code
Mr. Raths stated
that there is a need for a vehicle in the Construction Department. They are requesting
a 4-wheel drive vehicle, which would be a replacement for the 1993 Ford pick up
truck. Mr. Raths stated that the Township could lease a vehicle, but if it is
to be bonded it would have to be a 4-wheel drive vehicle. Council agreed to lease a sedan out of the
Operating Budget unless it is necessary for the Department to have a 4-wheel
drive vehicle.
Road
Department
Mr. Raths advised that the Township has identified a “top 50” list of
roads to be repaired, which includes
milling and paving. Pleasant Hill Road, Cayuga, Michelle
Terrace, Parkview Drive,
Emmans Road
and Nyma Way
will be paved this year.
$100,000 is being requested for the catch basin maintenance program.
Regarding the
request for a dump truck, Mr. Blood advised that the current truck is a
1996. The front axle is British and it
is impossible to acquire parts for the vehicle.
$9,000 was spent in 2007 for repairs to this truck.
Mr. Raths advised that Council will need to hold another Budget
Meeting. Council agreed to meet on Saturday,
March 1st at 9:00 AM.
Mr. Raths advised
that the roof at Town Hall needs to be replaced. Council authorized Mr. Raths to move forward
at a cost of $65,000.
DRAFT ORDINANCES
FOR DISCUSSION
NONE
INTRODUCTION OF PROPOSED
ORDINANCES
01-08 ORDINANCE TO
EXCEED THE MUNICIPAL BUDGET APPROPRIATION
LIMITS AND TO ESTABLISH A CAP BANK (N.J.S.A.. 40A:4-45.14)
Mr. Rilee made a
motion to introduce Ordinance 01-08. Mr.
Hall seconded the motion.
Roll Call:
Mr. Rilee - yes Mr.
Hall – yes
Mr. Behrens – yes Mrs. DeFillippo – yes
Mayor Smith – yes
Motion carried 5 – 0
02-08 AN
ORDINANCE AMENDING CHAPTER II, ADMINISTRATIVE CODE,
SECTION 2-8.6, DIVISION OF TAX
ASSESSMENTS, AND REPEALING SECTION 2-8.7, BOARD OF ASSESSMENTS FOR LOCAL
IMPROVEMENTS, OF THE REVISED GENERAL ORDINANCES OF THE TOWNSHIP OF ROXBURY
Mr. Rilee made a motion to introduce Ordinance 02-08. Mr. Hall seconded the motion.
Roll Call:
Mr. Rilee – yes Mr. Hall – yes
Mr. Behrens – yes Mrs.
DeFillippo – yes
Mayor Smith - yes
Motion carried 5 - 0
HEARING AND ADOPTION OF
ORDINANCES ON SECOND READING
NONE
INTRODUCTION AND ADOPTION OF
RESOLUTIONS
08-58 A
RESOLUTION INCORPORATING BY REFERENCE HEREIN AND
APPROVING THE FOLLOWING NUMBERED
RESOLUTIONS LISTED ON THE REGULAR COUNCIL MEETING AGENDA FOR THIS DATE: 08-18,
08-19, 08-59, 08-60, 08-61, 08-62, 08-64, 08-65, 08-66, 08-67, 08-68, 08-69,
08-70, 08-71, 08-72
Mr. Rilee made a motion to adopt Resolution 08-58. Mr. Hall seconded the motion.
Roll Call:
Mr. Rilee – yes Mr.
Hall –yes
Mr. Behrens – yes Mrs.
DeFillippo – yes
Mayor Smith – yes
Motion carried 5 - 0
08-18 A
RESOLUTION AUTHORIZING THE MAYOR AND TOWNSHIP CLERK
TO ENTER INTO AN AGREEMENT WITH GOLUB ANIMAL
HOSPITAL FOR CAT IMPOUND
SERVICES FOR
2008
08-19 A
RESOLUTION AUTHORIZING THE MAYOR AND TOWNSHIP CLERK
TO ENTER INTO AN AGREEMENT WITH GOLUB ANIMAL
HOSPITAL FOR DOG IMPOUND
SERVICES FOR 2008
Council discussed
the fact that there is only one bidder for dogs and cats and the possibility of
contacting the County for the establishment of a regional facility.
GUARANTEE POSTED FOR RIGHT-OF-WAY
EXCAVATION PERMIT NO. NOV0106 11 CONSTITUTION AVENUE, SUCCASUNNA BLOCK 701, LOT 44
08-60 A
RESOLUTION AUTHORIZING THE REFUND OF UNUSED
ENGINEERING INSPECTION ESCROW TO DAVID MUSTACHIO IN
CONNECTION WITH MINOR SOIL PERMIT NO. 0103107
10 BRENT PLACE, SUCCASUNNA BLOCK 1302, LOT 42
08-61 A
RESOLUTION AUTHORIZING THE REFUND OF UNUSED
ENGINEERING INSPECTION ESCROW TO
MOUNTAIN LANDSCAPE CONTRACTORS, INC. IN CONNECTION WITH MINOR SOIL PERMIT NO. 110807 3 CLIFF COURT,
SUCCASUNNA BLOCK 5203, LOT 37
08-62 A
RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT
BETWEEN THE TOWNSHIP OF ROXBURY
AND THE COUNTY OF MORRIS FOR THE REIMBURSEMENT OF COSTS ASSOCIATED WITH SIGNAL
UPGRADES AND GEOMETRIC CHANGES TO THE INTERSECTION OF HILLSIDE AVENUE AND
RIGHTER ROAD
08-63 - A RESOLUTION APPROVING CHANGE ORDER
NO. 1 TO THE
CONTRACT WITH SCHENLEY
CONSTRUCTION, INC. FOR THE DRAINAGE AND ROAD IMPROVEMENTS TO EYLAND AVENUE
PHASE V PROJECT – Hold until after Executive Session
08-64 A
RESOLUTION AUTHORIZING THE RELEASE OF CASH BOND N0. 2005-
23 COVERING THE ROAD IMPROVEMENTS
ASSOCIATED WITH THE ROBERT KOCOSKI SUBDIVISION LOCATED ON 5 DE HART STREET(BLOCK
2604, LOTS 1&2)
08-65 A
RESOLUTION AUTHORIZING THE RELEASE OF CASH BOND #04-432
IN CONNECTION WITH A MAJOR SOIL
RELOCATION/RESTORATION FOR COMMERCE BANK, BLOCK
5201 LOT 4,5,10,11
08-66
A
RESOLUTION AUTHORIZING THE ACCEPTANCE OF A
MAINTENANCE BOND AND SUBSEQUENT RELEASE OF CASH PERFORMANCE BOND NO.
06-302 POSTED BY MPG PROPERTIES FOR THE REPLACEMENT OF TREES AT THE PROPERTY
KNOW AS BLOCK 9001, LOT 9
08-67
RESOLUTION
AUTHORIZING REFUND OF UNUSED ESCROW MONIES
PREVIOUSLY DEPOSITED WITH THE TOWNSHIP OF ROXBURY
FOR DEVELOPMENT MATTERS PURSUANT TO CHAPTER XIII (LAND USE) OF THE REVISED
GENERAL ORDINANCES OF
THE TOWNSHIP
OF ROXBURY
08-68
A
RESOLUTION REJECTING THE SOLE BID RECEIVED FOR A VACUUM
STREET SWEEPER
08-69 A
RESOLUTION AUTHORIZING THE ACCEPTANCE OF A SHARE
GRANT FOR THE PREPARATION OF A
FEASIBILITY STUDY FOR THE MAINTENANCE OF FIELDS AND GROUNDS THROUGH A SHARED
SERVICE AGREEMENT BETWEEN ROXBURY
TOWNSHIP AND THE ROXBURY
BOARD OF EDUCATION
08-70 A
RESOLUTION AMENDING THE MEMBERSHIP OF THE TOWNSHIP
FIRE DEPARTMENT
08-71 A
RESOLUTION AUTHORIZING THE REFUND OF TAXES
08-72 A
RESOLUTION AUTHORIZING THE PAYMENT OF BILLS
Mr. Hall made a
motion for a letter to be sent to the County in regards to the creation of
a centralized facility for dogs and
cats. Mrs. DeFillippo seconded the
motion.
Roll Call:
Mr. Hall – yes Mrs. DeFillippo – yes
Mr. Behrens – yes Mr. Rilee – yes
Mayor Smith – yes
Motion carried 5 - 0
Mayor
Smith Amended the Agenda to The Approval of Minutes
APPROVAL OF MINUTES
July 24, 2007
Workshop
July 24, 2007
Executive
August 14, 2007
Regular
October 23, 2007
Executive
November 27, 2007
Workshop
December 11, 2007
Executive
Mr. Rilee made a
motion to approve the Minutes of July 24, 2007 Workshop and Executive, August
14, 2007 Regular Meeting and November 27, 2007 Workshop Meeting. Mrs.
DeFillippo seconded the motion.
Roll Call:
Mr. Rilee – yes Mrs. DeFillippo – yes
Mr. Behrens –
abstain Mr. Hall – yes (abstain on July
24th)
Mayor Smith – yes
Motion carried 4 – 0
with one abstention on all Minutes and one abstention on July 24th
Mr. Hall made a
motion to approve the Minutes of October 23, 2007 Executive Session and
December 11, 2007 Executive Session.
Mrs. DeFillippo seconded the motion.
Roll Call:
Mr. Hall - yes Mrs.
DeFillippo – yes
Mr. Behrens –
abstain Mr. Rilee – abstain
Mayor Smith – yes
Motion carried 3 – 0
with two abstentions
PERSONNEL CHANGES
Memo from Judy Riley dated February 6, 2008
COMMUNICATIONS
February 1, 2008
#9 – Mayors Fax Advisory from William Dressel, dated January 29, 2008,
re: Legislative Developments, (I) Municipal Prosecutor Mandates, (II) Paid
Family Leave – A Resolution will be prepared opposing A-816.
#11 – Correspondence from Edward Facas, Director, Department of Senior,
Disability & Veteran Services, County
of Morris, to Christopher
Raths, dated January 25, 2008, re: “ProAlert” – Council requested that this be
sent to the Senior Clubs
February 8, 2008
#1 – Interoffice Memo from Christopher Raths, to Mayor/Council, dated
February 8, 2008, re: Information Update – (D) Rt. 46 Corridor/EDC – The
Economic Development Committee will receive a report this week; (F) Citizens
Cable – Mr. Raths will request that the money be split between the Field of
Dreams, the Roxbury
Arts Center
and Main Street Streetscaping.
#2 – Correspondence from BettyLou DeCroce, Township Clerk, dated February
4, 2008, re: Request for Consent – A
resolution will be on the next Agenda
#9 – Copy of Records Needs Assessment and
Strategic Plan for Roxbury Township Submitted by BettyLou DeCroce, Township
Clerk, dated December 19, 2007 – The Clerk’s Office will provide Council with a
copy of the SMART report pertaining to Roxbury Township.
February 15, 2008
#7 – Correspondence from Freeholder Director Margaret Nordstrom to Mayor
Smith, dated February 11, 2008, re: Morris County – This is just a guideline.
#8 – Mayor Fax Advisory, dated February7, 2008, re: Binding Arbitration
and Property Taxes – Mr. Raths will send a letter of support to the Morris County
legislators.
#10 – Mayors Fax Advisory dated February 12, 2008, re: New
Jersey Digital Government Summit
– Mr. Raths will ask Rob Kuncken, IT Director, to attend.
#13 – Correspondence from Walter Krich, Director, Morris County Planning
Department, to Mayor Smith, dated February 8, 2008, re: Open Space &
Farmland Preservation Trust Fund
Mr. Hall made a motion to appoint Mr. Rilee to the Open Space &
Farmland Preservation Trust Fund Committee.
Mr. Behrens seconded the motion.
Roll Call:
Mr. Hall – yes Mr.
Behrens – yes
Mrs. DeFillippo – yes Mr. Rilee –
yes
Mayor Smith - yes
Motion carried 5 – 0
The Clerk’s Office will send a letter to Mr. Krich advising him of Mr.
Rilee’s appointment.
#14 – Mayors Fax Advisory, dated February 12, 2008, re: A-1880, Mandates
Referendum on all Local Bonds – A resolution opposing this will be prepared.
#16 – Mayors Fax Advisory, dated February 14, 2008, re: COAH Regional
Meeting – Mr. Hall and Mrs. DeFillippo will be attending. Mr. Rilee stated that he will try to attend.
PUBLIC PORTION
Robert Kluska, Emmans
Road, asked
about the payment of $1,100 to Board of Education member, Anthony
Perfetti. Mr. Raths stated that it is
for the Chief of Fire Company #2, Anthony Perfetti, Jr.
EXECUTIVE SESSION
08-73 A
RESOLUTION OF THE TOWNSHIP COUNCIL OF THE TOWNSHIP OF
ROXBURY, IN THE COUNTY OF MORRIS,
NEW JERSEY AUTHORIZING CONFERENCE OF THE
TOWNSHIP COUNCIL WITH THE PUBLIC EXCLUDED
Mr. Rilee made a motion to adopt Resolution 08-73 for
Executive Session. Mr. Behrens seconded the motion.
Roll Call:
Mr. Rilee – yes Mr.
Behrens – yes
Mrs. DeFillippo – yes Mr.
Hall – yes
Mayor Smith – yes
Motion carried 5 – 0
At 9:45 PM Council returned to the Regular Meeting.
08-63 A RESOLUTION APPROVING CHANGE ORDER NO.
1 TO THE
CONTRACT WITH SCHENLEY CONSTRUCTION, INC. FOR THE DRAINAGE
AND ROAD IMPROVEMENTS TO EYLAND
AVENUE PHASE V PROJECT
Mr. Rilee made a motion to adopt Resolution 08-63. Mr. Hall seconded the motion.
Roll Call:
Mr. Rilee – yes Mr.
Hall – yes
Mr. Behrens – yes Mrs.
DeFillippo – yes
Mayor Smith –yes
Motion carried 5 - 0
ADJOURNMENT
At 9:50 PM Mr. Rilee made a motion to adjourn the Regular
Meeting. Mr. Hall seconded the motion.
All In Favor – yes
Submitted By:
_________________________
BettyLou DeCroce
Township Clerk