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Budget/Workshop Meeting of the Township Council of the Township of Roxbury was
held on March 18, 2008 at 1715 Route 46, Ledgewood, New Jersey at 7:30 PM
OPEN PUBLIC MEETING STATEMENT
hereby given that a Special Meeting of the Township Council of the Township of
Roxbury will be held on Tuesday, March 18, 2008 at 7:30 PM at 1715 Route 46,
Ledgewood, New Jersey. This meeting is
being held for the purpose of discussing the 2008 Budget.
notice of this meeting of the Township Council of the Township of Roxbury was
given as required by the Open Public Meetings Act as follows: Notice was faxed
to the Daily Record, the Newark Star Ledger and the Roxbury Register on March
12, 2008; notice was posted on the bulletin board in the main hallway of the
Municipal Building on March 12, 2008.
ROLL CALL (Present): Councilmen Gary
Behrens, Fred Hall, Jim Rilee, Richard Zoschak and Deputy Mayor Kathy
Absent: Mayor Smith
Also Present: Christopher Raths, Township Manager; BettyLou
DeCroce, Township Clerk; Lisa Palmieri, Chief Financial Officer
REPORTS OF COUNCIL LIAISON
REPRESENTATIVES, COUNCIL COMMITTEES AND NEW BUSINESS/OLD BUSINESS
Mr. Zoschak and
Mr. Rilee discussed the DOT Meeting held last week. The DOT is looking for support for the
proposed new Commerce Blvd.
plan. The plan would keep the median and
two lanes of traffic.
arrived at 7:40 PM.
Mr. Zoschak made
a motion to accept the new design and authorized the Township Manager to send a
letter of support to the NJDOT. Mr.
Schmidt seconded the motion.
Roll Call: Mr.
Zoschak – Yes Mr. Schmidt – Yes
– Yes Ms. DeFillippo – Yes
Mr. Rilee –
Yes Mr. Hall – Yes
Motion Carried 6
Mr. Rilee asked
that the COAH letter and the Highlands letter
be sent to the newspapers.
Mr. Raths handed
out the response from the Board of Education with regard to the terms of the
Shared Services Agreement for the Turf Field.
Council discussed the procedure to be followed with regard to finalizing
the agreement. Council authorized the
Township Manager to provide a copy of the document to the township attorney for
review and preparation of a contract.
Mr. Rilee made a
motion supporting the turf field to be located at the high school football
field provided both parties execute the contract. Mr. Zoschak seconded the motion.
The limit of
$14,000 can be spent prior to the contract being signed. After that time the Council needs to give
Roll Call: Mr. Rilee – Yes Mr. Zoschak – Yes
Mr. Behrens – Yes Ms.
DeFillippo – Yes
– Yes Mr. Hall - Yes
amended the order of business and asked that 08-98 be discussed at this time.
Authorizing The Acceptance And Execution Of A Developer’s Agreement With
Wellfleet Developers, Inc. For Major Subdivision Approval Of Block 11201, Lots
1-3 And Block 10101, Lot 34 (Villages At Roxbury)
Mr. Rilee moved
08-98. Mr. Schmidt seconded the motion.
Roll Call: Mr. Rilee – Yes Mr. Schmidt – Yes
Mr. Hall –
Yes Mr. Zoschak – Yes
Rilee had some corrections in spelling and passed them on to the Township
Attorney. Other concerns were addressed
in the Planning Board approval resolution.
Mr. Rilee discussed concern of the walls in the development. Mr. Kobylarz, Township Engineer was present
and stated that it was at the entrance and the main roadway. The COAH aspect was a part of the Developers
Agreement. Mr. Rilee felt that the
intersection of Shippenport Road
and Mt. Arlington Boulevard
should be kept on the Township’s radar as this part of the developer’s pro rata
share. Mr. Hall felt that it is
important to keep to the schedule set forth in the Memorandum of Agreement and
the Senior Age Restricted units at Renaissance on Mary Louise Drive.
Mr. Raths discussed the recent
notification from the New Jersey Department of Community Affairs, Division of
Local Government Services; Certification of State Aid for Calendar Year 2008
Budgets that decreases the township’s aid by $287,587.00. This is an increase of 7 points in the tax
rate, which would equate to a 9% increase.
Ms. DeFillippo and Mr. Zoschak stated
that they attended the Governor’s meeting on the state budget before the League
WATER UTILITY FUND
Mr. Raths stated that Line Item 306 shows
a deficit even though we did not go into one.
The anticipated fees from the Villages, which did not come on line, this
year because of a slow down of the development created a lesser amount
collected. The monies will be collected
this year, which will show as revenue in 2008.
If this revenue had been received, it would have brought the budget in
at $30,000 less then last year. Mr.
Raths also stated that the MUA Contract is coming in less due to the detection
of water leaks.
Mr. Schmidt stated that line item 211 of
$50,000 was decreased to $20,000.00. Mr.
Kobylarz felt that we could put off technical deficiencies until next year.
Mr. Behrens questioned line item 227 –
Computer Support – This includes updated changes.
Ms. Palmieri stated that the change was
in the Full Time Operators salaries increased to $560,900 because of salary
increases for non-union employees.
Mr. Behrens questioned the different in
cost for the health coverage from the Water to the Sewer Utility accounts. Mr. Raths will look into and advise.
Mr. Raths advised that they are looking
at a possible reduction in the quarterly sewer fee.
Mr. Raths stated that he met with the
Library trustees. Ms. Palmieri went over
their concerns with regard to their insurance cost, which were broken
down. The Library trustees agreed to
accept the policy of the township pertaining to charging their fair share of
health coverage individually. Mr. Rilee stated that he wanted to be assured
that the Library does not change their current hours of service to the
public. Mr. Raths stated that their
allocation as required by law is an increase of $75,000. Also, Mr. Raths stated that it was made clear
that their capital items are not necessarily funded completely by the
20-100 Administrative & Executive –
20-110 Council – Mr. Hall would like the
concept of the Council going paperless sent to the Computer Committee for their
20-120 Elections – Mrs. DeCroce will
confirm with the County
Board of Elections if
redistricting can take place this year.
20-121 Clerk – Council would like the
Clerk to send a letter to the Township Attorney with regard to Internet
advertising versus the newspaper.
20-130 Finance – Mr. Raths will go over
payroll again with Ms. Palmieri.
20-135 Audit – No Changes
20-140 Data Processing – Mr. Raths will
check on certain line items with Mr. Kuncken.
20-145 Tax Collector – No overtime – Last
year was for the lock box system.
20-150 Tax Assessor – Hold for new
Assessor to look at.
20-155 Legal – Mr. Rilee asked to check
the overall cost of the legal fees for the town attorney.
23-220 Group Insurance – Employees are
25-252- Emergency Management – Reduce
operating to $4,000.00
25-266 Fire Prevention – Mr. Raths stated
that currently there are 1 full time and 2 part-time employees working in the
department. Council would like to see
how this works out and would like further discussions pertaining to this
Council discussed finishing up the budget
and agreed that the next meeting March 25th start at 6:30 PM to
discuss the remainder of the budget for one hour and then the regular scheduled
meeting will continue after that.
The Township Clerk will advertise to
start the meeting at 6:30 PM.
MATTERS REQUESTED/REFERRED BY COUNCIL
MEMBERS, MANAGER, ATTORNEY OR CLERK
stated that April 22, 2008 is the school spring break. Ms. DeFillippo asked if the scheduled Council
meeting for April 22nd could be moved to April 29th
because several members will not be able to attend the meeting on the 22nd. Ms. DeCroce will check with the Mayor and see
if he is available. If he is available
on April 29th she will re-advertise the meeting.
Draft ordinances for discussion
Ordinances to be introduced
Hearing And Adoption Of Ordinances On
Draft resolutions for discussion
Introduction and adoption of resolutions.
08-98 A RESOLUTION AUTHORIZING THE ACCEPTANCE
AND EXECUTION OF A DEVELOPER’S
AGREEMENT WITH WELLFLEET DEVELOPERS, INC. FOR MAJOR
SUBDIVISION APPROVAL OF BLOCK 11201, LOTS 1-3 AND BLOCK 10101, LOT 34 (VILLAGES AT ROXBURY)
discussed and voted on.
March 14, 2008
#5 Correspondence from Morris Land
Conservancy, to Christopher Raths, dated March 6, 2008, re: Revised Agreement
for Open Space Advising Services: Next
Workshop Meeting for discussion.
TO THE PUBLIC
Kluska stated for the record that he has a problem with the bonding for the
turf field and the fact that residents cannot be assured that it will not cost
them additional taxes.
the Council for their open conversations with the budget.
08-105 A RESOLUTION OF THE TOWNSHIP COUNCIL OF THE
ROXBURY, IN THE COUNTY OF MORRIS,
NEW JERSEY AUTHORIZING CONFERENCE OF THE TOWNSHIP COUNCIL WITH THE PUBLIC EXCLUDED
At 10:07 PM Mr. Zoschak made a motion to
adjourn the Budget Meeting. Mr. Rilee
seconded the motion.
Roll Call: All In Favor – Yes
Motion Carried 6 to 0
MINUTES APPROVED BY COUNCIL
DATE: April 8, 2008
ROLL CALL: Mr.
Zoschak – yes Mr. Schmidt – yes
Behrens – yes Mr. Hall – yes
Mayor DeFillippo – yes Mayor
Smith - abstain