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March 18, 2008

 

A Budget/Workshop Meeting of the Township Council of the Township of Roxbury was held on March 18, 2008 at 1715 Route 46, Ledgewood, New Jersey at 7:30 PM

 

OPEN PUBLIC MEETING STATEMENT

Notice is hereby given that a Special Meeting of the Township Council of the Township of Roxbury will be held on Tuesday, March 18, 2008 at 7:30 PM at 1715 Route 46, Ledgewood, New Jersey.  This meeting is being held for the purpose of discussing the 2008 Budget.

 

Adequate notice of this meeting of the Township Council of the Township of Roxbury was given as required by the Open Public Meetings Act as follows: Notice was faxed to the Daily Record, the Newark Star Ledger and the Roxbury Register on March 12, 2008; notice was posted on the bulletin board in the main hallway of the Municipal Building on March 12, 2008.

 

ROLL CALL (Present): Councilmen Gary Behrens, Fred Hall, Jim Rilee, Richard Zoschak and Deputy Mayor Kathy DeFillippo

 

Absent: Mayor Smith

 

Also Present:  Christopher Raths, Township Manager; BettyLou DeCroce, Township Clerk; Lisa Palmieri, Chief Financial Officer

 

REPORTS OF COUNCIL LIAISON REPRESENTATIVES, COUNCIL COMMITTEES AND NEW BUSINESS/OLD BUSINESS

 

Mr. Zoschak and Mr. Rilee discussed the DOT Meeting held last week.  The DOT is looking for support for the proposed new Commerce Blvd. plan.  The plan would keep the median and two lanes of traffic. 

 

Mr. Schmidt arrived at 7:40 PM.

 

Mr. Zoschak made a motion to accept the new design and authorized the Township Manager to send a letter of support to the NJDOT.  Mr. Schmidt seconded the motion.

 

Roll Call:                      Mr. Zoschak – Yes      Mr. Schmidt – Yes

                                    Mr. Behrens – Yes       Ms. DeFillippo – Yes

                                    Mr. Rilee – Yes            Mr. Hall – Yes

 

Motion Carried 6 to 0

 

Mr. Rilee asked that the COAH letter and the Highlands letter be sent to the newspapers.

 

Mr. Raths handed out the response from the Board of Education with regard to the terms of the Shared Services Agreement for the Turf Field.  Council discussed the procedure to be followed with regard to finalizing the agreement.  Council authorized the Township Manager to provide a copy of the document to the township attorney for review and preparation of a contract.

 

Mr. Rilee made a motion supporting the turf field to be located at the high school football field provided both parties execute the contract.  Mr. Zoschak seconded the motion.

 

The limit of $14,000 can be spent prior to the contract being signed.  After that time the Council needs to give additional approvals.

 

Roll Call:                      Mr. Rilee – Yes            Mr. Zoschak – Yes

                                    Mr. Behrens – Yes       Ms. DeFillippo – Yes

                                    Mr. Schmidt – Yes       Mr. Hall - Yes

 

Motion Carried 6 to 0

 

Mayor Smith amended the order of business and asked that 08-98 be discussed at this time.

 

08-98                          

 

A Resolution Authorizing The Acceptance And Execution Of A Developer’s Agreement With Wellfleet Developers, Inc. For Major Subdivision Approval Of Block 11201, Lots 1-3 And Block 10101, Lot 34 (Villages At Roxbury)

 

Mr. Rilee moved 08-98.  Mr. Schmidt seconded the motion.

 

Roll Call:                      Mr. Rilee – Yes            Mr. Schmidt – Yes

                                    Mr. Behrens – Yes       Ms. DeFillippo – Yes

                                    Mr. Hall – Yes Mr. Zoschak – Yes

 

Motion Carried 6 to 0

 

Mr. Rilee had some corrections in spelling and passed them on to the Township Attorney.  Other concerns were addressed in the Planning Board approval resolution.  Mr. Rilee discussed concern of the walls in the development.  Mr. Kobylarz, Township Engineer was present and stated that it was at the entrance and the main roadway.  The COAH aspect was a part of the Developers Agreement.  Mr. Rilee felt that the intersection of Shippenport Road and Mt. Arlington Boulevard should be kept on the Township’s radar as this part of the developer’s pro rata share.  Mr. Hall felt that it is important to keep to the schedule set forth in the Memorandum of Agreement and the Senior Age Restricted units at Renaissance on Mary Louise Drive.

 

·        Capital Budget Discussion

·        Operating Budget Discussion

 

Mr. Raths discussed the recent notification from the New Jersey Department of Community Affairs, Division of Local Government Services; Certification of State Aid for Calendar Year 2008 Budgets that decreases the township’s aid by $287,587.00.  This is an increase of 7 points in the tax rate, which would equate to a 9% increase.

 

Ms. DeFillippo and Mr. Zoschak stated that they attended the Governor’s meeting on the state budget before the League of Municipalities.

 

WATER UTILITY FUND

 

Mr. Raths stated that Line Item 306 shows a deficit even though we did not go into one.  The anticipated fees from the Villages, which did not come on line, this year because of a slow down of the development created a lesser amount collected.  The monies will be collected this year, which will show as revenue in 2008.  If this revenue had been received, it would have brought the budget in at $30,000 less then last year.  Mr. Raths also stated that the MUA Contract is coming in less due to the detection of water leaks.

 

Mr. Schmidt stated that line item 211 of $50,000 was decreased to $20,000.00.  Mr. Kobylarz felt that we could put off technical deficiencies until next year.

 

Mr. Behrens questioned line item 227 – Computer Support – This includes updated changes.

 

SEWER UTILITY

 

Ms. Palmieri stated that the change was in the Full Time Operators salaries increased to $560,900 because of salary increases for non-union employees.

 

Mr. Behrens questioned the different in cost for the health coverage from the Water to the Sewer Utility accounts.  Mr. Raths will look into and advise.

 

Mr. Raths advised that they are looking at a possible reduction in the quarterly sewer fee.

 

PUBLIC LIBRARY

 

Mr. Raths stated that he met with the Library trustees.  Ms. Palmieri went over their concerns with regard to their insurance cost, which were broken down.  The Library trustees agreed to accept the policy of the township pertaining to charging their fair share of health coverage individually. Mr. Rilee stated that he wanted to be assured that the Library does not change their current hours of service to the public.  Mr. Raths stated that their allocation as required by law is an increase of $75,000.  Also, Mr. Raths stated that it was made clear that their capital items are not necessarily funded completely by the township. 

 

20-100 Administrative & Executive – No Changes.

 

20-110 Council – Mr. Hall would like the concept of the Council going paperless sent to the Computer Committee for their input.

 

20-120 Elections – Mrs. DeCroce will confirm with the County Board of Elections if redistricting can take place this year.

 

20-121 Clerk – Council would like the Clerk to send a letter to the Township Attorney with regard to Internet advertising versus the newspaper.

 

20-130 Finance – Mr. Raths will go over payroll again with Ms. Palmieri.

 

20-135 Audit – No Changes

 

20-140 Data Processing – Mr. Raths will check on certain line items with Mr. Kuncken.

 

20-145 Tax Collector – No overtime – Last year was for the lock box system.

 

20-150 Tax Assessor – Hold for new Assessor to look at.

 

20-155 Legal – Mr. Rilee asked to check the overall cost of the legal fees for the town attorney.

 

23-220 Group Insurance – Employees are now contributing.

 

25-252- Emergency Management – Reduce operating to $4,000.00

 

25-266 Fire Prevention – Mr. Raths stated that currently there are 1 full time and 2 part-time employees working in the department.  Council would like to see how this works out and would like further discussions pertaining to this department.

 

Council discussed finishing up the budget and agreed that the next meeting March 25th start at 6:30 PM to discuss the remainder of the budget for one hour and then the regular scheduled meeting will continue after that.

 

The Township Clerk will advertise to start the meeting at 6:30 PM.

 

MATTERS REQUESTED/REFERRED BY COUNCIL MEMBERS, MANAGER, ATTORNEY OR CLERK

Ms. DeFillippo stated that April 22, 2008 is the school spring break.  Ms. DeFillippo asked if the scheduled Council meeting for April 22nd could be moved to April 29th because several members will not be able to attend the meeting on the 22nd.  Ms. DeCroce will check with the Mayor and see if he is available.  If he is available on April 29th she will re-advertise the meeting.

 

PUBLIC PORTION

No Comment

 

 

Draft ordinances for discussion

         None

 

Ordinances to be introduced                                               

   None

 

Hearing And Adoption Of Ordinances On Second Reading

   None

 

Draft resolutions for discussion

   None

 

Introduction and adoption of resolutions.

 

08-98   A RESOLUTION AUTHORIZING THE ACCEPTANCE AND EXECUTION OF A          DEVELOPER’S AGREEMENT WITH WELLFLEET DEVELOPERS, INC. FOR       MAJOR SUBDIVISION APPROVAL OF BLOCK 11201, LOTS 1-3 AND BLOCK     10101, LOT 34 (VILLAGES AT ROXBURY)

 

Previously discussed and voted on.

 

Communication

March 14, 2008

 

#5 Correspondence from Morris Land Conservancy, to Christopher Raths, dated March 6, 2008, re: Revised Agreement for Open Space Advising Services:  Next Workshop Meeting for discussion.

 

OPEN TO THE PUBLIC

 

Mr. Kluska

Emmans Road

 

Mr. Kluska stated for the record that he has a problem with the bonding for the turf field and the fact that residents cannot be assured that it will not cost them additional taxes.

 

Chris Rogers

Landing

 

Thanked the Council for their open conversations with the budget.

 

Executive Session

08-105 A RESOLUTION OF THE TOWNSHIP COUNCIL OF THE TOWNSHIP OF

            ROXBURY, IN THE COUNTY OF MORRIS, NEW JERSEY AUTHORIZING      CONFERENCE OF THE TOWNSHIP COUNCIL WITH THE PUBLIC EXCLUDED

None

Adjournment

 

At 10:07 PM Mr. Zoschak made a motion to adjourn the Budget Meeting.  Mr. Rilee seconded the motion.

 

Roll Call:  All In Favor – Yes

 

Motion Carried 6 to 0

 

 

Submitted By:

 

 

_____________________

BettyLou DeCroce

Township Clerk

MINUTES APPROVED BY COUNCIL

DATE:                                    April 8, 2008

ROLL CALL:                        Mr. Zoschak – yes       Mr. Schmidt – yes

                                                Mr. Behrens – yes        Mr. Hall – yes

                                                Deputy Mayor DeFillippo – yes            Mayor Smith - abstain