BUDGET SPECIAL
MEETING
December 9, 2008
A Special Meeting of the Township Council of the Township of
Roxbury was held on December 9, 2008 at 1715 Route 46, Ledgewood, New Jersey at
8:00 PM.
OPEN PUBLIC MEETING STATEMENT
Notice
is hereby given that the Special Meeting of the Township Council of the
Township of Roxbury scheduled to be held on December 9, 2008 at 7:00 PM at 1715
Route 46, Ledgewood, New Jersey will begin at 8:00 PM. This meeting is
being held for the purpose of discussing the 2009 Budget.
Adequate
notice of this meeting of the Township Council of the Township of Roxbury was
given as required by the Open Public Meetings Act as follows: Notice was faxed to the Daily Record, the
Newark Star Ledger and the Roxbury Register on December 4, 1008; notice was
posted on the bulletin board in the main hallway of the Municipal Building on
December 4, 2008.
ROLL CALL: Councilmen Gary Behrens; Fred Hall; Jim
Rilee; Martin Schmidt; Richard Zoschak; Councilwoman Kathy DeFillippo and Mayor
Smith.
Also Present: Christopher Raths, Township Manager; BettyLou
DeCroce, Township Clerk; and Lisa
Spring, Chief Financial
Officer.
REPORTS OF COUNCIL LIAISON REPRESENTATIVES, COUNCIL
COMMITTEES AND NEW BUSINESS/OLD BUSINESS
A.
State Draft Reports-February 3, 2003
Mr. Raths, Township
Manager included in the agenda package a draft report conducted by the State
Internal Audit Committee that conducted a local government budget review. The study evaluated the productivity of our departments
and compared the cost of operations. This report was previously provided to
Council and was reviewed and discussed.
B.
Trend Analysis Projections
Mr. Raths, Township
Manager discussed the FTMS – Financial Trend Monitoring System that identifies
the factors that affect financial condition and arranges them to facilitate
analysis and measurements. It further
identifies areas of financial concern, assists management and Council in
financial planning and forecasting, maintains favorable bond ratings and
educates tax payers on the forces impacting the decisions of Township
Officials.
Trends used in
Roxbury:
- Financial Indicators, revenue,
expenditures, operating position, debt structure, capital plant indicator.
- Environmental Factors: Community needs
and resources, intergovernmental constraints
- Information Necessary to Complete
Financial Trend Monitoring: Assessed Valuation; Consumer Price Index; Debt
Service; Equalize Valuation; Fund Balance; Grant Revenue; Net Debt;
Operating Expenditures; Operating Revenue; Outstanding Property Tax;
Population.
- Revenue: Analyzing revenue structure
will help to identify the following types of problems:
Operating
Revenue Per Capita
Tax Revenue as a
Percentage of Total Operating Revenue
State Aid
Revenue as a Percentage of Total Operating Revenue
Local Revenue as
a Percentage of Total Operating Revenue
Grant Revenue
and Interlocal Agreements as a Percentage of Total Operating Revenue
Property Tax
Revenue
Property Tax
Revenue Per Capita
- Expenditures
- Revenue and Expenditure Per Capita
- Expenditure Per Capita
- Operating Position
- Change in Undesignated Fund Balance
- Change in Net Valuation Taxable
- Outstanding Property Tax
- Cash Flow
- Debt Structure
- Net Debt Per Capita
- Net Debt as a Percentage of Equalized
Valuation
- Debt Service Expense as a Percentage of
Total Revenue
- Capital Plan Indicators Recapitalization
- Environmental Indicators
- Community Need Resources Top 5 Tax
Payers
- NVT By Category
- Monthly Cost Per Capita
- Roxbury Township Tax Rate Comparison
- Fund Appropriations Surrounding Towns
- Intergovernmental Constraints – NJ
Spending Mandates
- Intergovernmental Constraints Forces
Driving the Budget
- Revenue and Expenditure Forecasts
- 5 Year Revenue Projection Recap
- 5 Year Expense Projection
- 5 Year Revenue and Expense Recap
- Tax Rate Projection
C.
Mayor and Council 2009 Goals and Objectives
Council discussed the goals and objectives for 2009. Several Council members had submitted
questions to Mr. Raths, Township Manager prior to the meeting. Mr. Raths will address their concerns and
incorporate the ideas and goals of the Council in the proposed 2009 budget
process.
MATTERS REQUESTED/REFERRED BY COUNCIL MEMBERS, MANAGER,
ATTORNEY OR CLERK
PUBLIC PORTION
DRAFT ORDINANCES FOR DISCUSSION
None
ORDINANCES TO BE INTRODUCED
None
HEARING AND
ADOPTION OF ORDINANCES ON SECOND READING
DRAFT RESOLUTION
FOR DISCUSSION
None
INTRODUCTION AND
ADOPTION OF RESOLUTIONS
None
COMMUNICATIONS
December 5, 2008
No questions by
Council.
EXECUTIVE SESSION
None
ADJOURNMENT
AT 10:35 PM Mr. Rilee made a
motion to adjourn the Special Budget Meeting.
Mr. Zoschak seconded the motion.
All In Favor –
Yes
Motion Carried 7
to 0
Submitted By:
________________________________
BettyLou DeCroce
Township Clerk
MINUTES APPROVED BY
COUNCIL
DATE: January 27, 2009
ROLL CALL: Mr. Rilee – yes Mr. Schmidt –yes
Mr.
Behrens – yes Mr. Hall – yes
Mayor
DeFillippo - yes