June 28, 2005
A Workshop
Meeting was held by the Council of the Township of Roxbury
on June 28, 2005 at 1715 Route 46, Ledgewood, New
Jersey at 7:00 p.m.
OPEN PUBLIC MEETING STATEMENT
Notice is
hereby given that the Workshop Meeting of the Township Council of the Township
of Roxbury previously scheduled for 7:30 PM will be held on Tuesday, June 28,
2005 at 7:00 PM, at 1715 Route 46, Ledgewood, New Jersey. This meeting is
being held for the purpose of starting the regular scheduled meeting 30 minutes
early for Council to go into Executive Session.
Adequate
notice of this meeting of the Township Council of the Township of Roxbury was
given as required by the Open Public Meetings Act as follows: Notice was faxed
to the Daily Record, the Newark Star Ledger and the Roxbury Register on June
21, 2005; notice was posted on the bulletin board in the main hallway of the
Municipal Building on June 21, 2005.
ROLL CALL
(Present): Councilwoman
Sandy Urgo, Councilmen John Ciaramella, Fred Hall, Jim Rilee, Martin Schmidt,
Tim Smith, and Mayor Richard
Zoschak
Also
Present: Christopher
Raths, Township Manager; Anthony Bucco, Township Attorney and Janet Rieth,
Township Deputy Clerk
EXECUTIVE SESSION
05-253 Resolution of the
Township Council of the Township of Roxbury,
in the County of Morris,
New Jersey, authorizing conference of the Township
Council with the public excluded
Mr. Rilee made a
motion to adopt Resolution 05-253 for Executive Session. Mr. Smith seconded
the motion.
Roll Call:
Mr. Rilee – yes Mr.
Smith – yes
Mr. Ciaramella
-yes Mr. Hall – yes
Mr. Schmidt –
yes Ms. Urgo – yes
Mayor Zoschak –
yes
Motion carried 7
– 0
At 7:05 PM
Council went into Executive Session.
At 8:05 PM
Council returned to the Workshop Meeting.
Mayor Zoschak
amended the Agenda to present a plaque to Art Volpe, Jr. recognizing his
outstanding service to Roxbury Township for the beautification efforts to Horseshoe Lake Island. Mr. Volpe and other AT&T
volunteers have, for the last three years, done an excellent job planting flowers
and cleaning up the property.
Mayor Zoschak amended the
Agenda to the Public Portion
Bernard
Berkowitz, Esq., representing residents of Main Street,
Ledgewood, spoke regarding the potential rezoning of a tract of land on Main Street. Council agreed that this matter should
be referred to the Master Plan Committee. Mr. Berkowitz will contact Russell
Stern, Township Planner.
Ms. Urgo stepped
down for the following discussion due to a potential conflict of interest.
Seymour
Zandel, Old Dover Road, Morris Plains, stated that he was following up on his
request at the last meeting regarding the Township providing an easement on his
property on Toby Drive. Mr. Raths advised that the Planning
Department has researched the property back to 1958. All of the information
will be sent to Mr. Bucco. Mr. Bucco stated that it appears to be a civil
matter, but he will render an opinion after he has had a chance to review the
information.
Kathy
Meeker, Main Street, Ledgewood, followed up on Mr.
Berkowitz’ comments and stated that she would not like to see an office
building built in center of residential homes.
Mr.
Alvaro, 185 Main Street, Ledgewood, stated that he does not
support having an office building in the area.
Charlie Alpaugh,
Eyland Avenue, stated that the sound system in the
Council Chambers is very poor and that individuals in the back of the room
cannot hear what is being said, especially now that the air conditioning is
running.
Mr. Alpaugh
questioned why the Daily Record does not publicize Township meetings. Mayor
Zoschak stated that we have notified the paper regarding this and he is going
to contact Fred Snowflack, of the Daily Record, personally.
REPORTS OF
COUNCIL LIAISON REPRESENTATIVES, COUNCIL COMMITTEES AND NEW BUSINESS/OLD
BUSINESS
New Business
Department
Presentation: Engineering
Mike
Kobylarz, Township Engineer updated Council on the various projects in the
Township.
Roadway
Improvements
Phase
III of Eyland Avenue has been started. Drainage and resurfacing have been
completed to Oak Hill Drive. Unneberg
Avenue to Morningside Drive is scheduled to be completed this Fall.
Eyland Avenue
Phase IV, Gail Drive to the Horseshoe Lake Entrance is also
scheduled to be completed this Fall. Two storm sewer pipe crossings must be
completed by the Road Department before resurfacing can begin.
Shore
Hills Road Improvements,
Phase II is a continuation of resurfacing and sidewalk improvements projects on
Ezra Place, Steffanie
Place and a portion of Jeffrey Road. Mr. Kobylarz expects this to go out
for bid within the next couple of weeks.
Drainage Projects
Mr.
Kobylarz expects the Conkling Road Drainage Project to be substantially
completed by August.
Main
Street/Canal Street, Port
Morris has been reevaluated and this project will be split into two phases.
The first phase would address the portion near Davis Street
which would serve approximately 90% of Canal
Street. The Phase 2 area
is near the driveway of NJ Transit. Mr. Kobylarz would like to meet with NJ
Transit to see if they would contribute to the project.
Water Projects
Mooney Road Main Connection Project
The
same contractor who is constructing the Conkling
Road drainage project will
also do the Mooney Road water main connection project. Mr.
Kobylarz expects completion by September.
Evergreen Acres Water System
Improvements
The resolution
to award this project is on tonight’s Agenda. If awarded, the project should
be completed by the end of year. Ms. Urgo questioned why only one bid was received.
Mr. Kobylarz will check into this.
Sewer Projects
The Skyview
Wastewater Treatment Plant Decommissioning project is expected to be completed
by May 2006.
Miscellaneous Projects
Dell Avenue Sidewalk
This project
will go out to bid by August and construction will be completed by this Fall.
Community Center Entrance
The design is
90% complete. Mr. Kobylarz will address the comments made by the Recreation
Commission and bring this back to Council
Discussed
ensued regarding the striping of the Righter Road parking lot and the
possibility of installing a wood guide rail to maintain site distance. Mr.
Kobylarz advised that there is drainage that needs to be installed in the
roadway and parking areas, which will be done this Fall, and then the entire
entrance area and parking area in front of the building, the access to the Senior Center and the driveway to the ball fields will
be paved.
Senior Center Bathroom Improvements
The project
bids are to be received by July
7, 2005 and completion of
the project is expected by September 2005.
Sewer – Grease Program
Rick Blood,
Assistant Director of Public Works, advised that the Sewer Department has been
involved in a grease program, where they have contacted the restaurants in the
Township and started periodically sampling and testing for grease. Any property
that exceeds 37.5 ppm will be contacted and resampled in 60 days. If the level
is not reduced to the standard set by the Township Ordinance, the property
owner will be surcharged.
Water
Mr. Blood advised
that 1200 meters have been installed and there are approximately 1900 left to
be installed. By 2007 there will be transmitters on all Township water meters.
Road Department
Many roads have
been paved under the large capital ordinance and some other with developers off
tract improvement funds. Roxbury
Avenue, Kings Parkway, Manor
Parkway and Arlington Avenue will be paved in the Spring 2006.
Other Projects
There will be
drainage installation on 8
Meadowview Avenue, Ballentine Street and
Third Street and drainage
and paving at the Horseshoe Lake Entrance.
Seasonal Tasks
The Road
Department is removing and replacing berms, repairing catch basins and 2/3 of
the Township roads have been swept.
DPW Facility
Mr. Blood
advised that there have been numerous meetings regarding this. The demolition
bid opening date is scheduled for July 21, 2005. Pertaining to the existing well, Mr.
Blood advised that Tom Grau, of Hatch Mott MacDonald, needs to clarify issues
with the DEP regarding what types of activities can be used in the area of a
public supply well. Mr. Kobylarz stated that he will request Mr. Grau to have
all issues addressed at the next Water/Sewer Committee meeting on July 15, 2005 and then come back to Council. The demolition bids will be
accepted; however, it will not be awarded until the water issue is settled.
Mr. Blood
advised that the proposed dimensions for the DPW facility do not meet the space
requirements of the Department. To increase the square footage from 15,600 feet
to 18,100 feet would increase the cost of the building portion by $134,500. Mr.
Blood will make a presentation to Council regarding the size of the building. Mr. Schmidt stated that at the last
committee meeting there was a consensus that the larger building would serve
the Township well into the future.
At 9:05 PM
Council took a short break.
At 9:15 PM
Council returned to the Workshop Meeting.
Mr. Ciaramella
stated that the Economic
Development Committee held
a meeting last week. They are planning a seminar to be held on September 15, 2005. He would like the Clerk’s Office to
provide him with a list of all business in the Township, including addresses
and phone numbers.
Mr. Hall
questioned if the Township has sent a response to Cablevision regarding the
changes being made. Mr. Raths stated that a letter will be sent stating our
objections.
Mr. Hall
requested information on the Municipal Utilities Authority extension for water
across the back of Horseshoe Lake by the railroad tracks. Mr. Kobylarz
has spoken with the MUA and will provide information to Council.
Mr.
Hall discussed the recent power outages. Mr. Raths will contact JCP&L to
determine the problem.
Mr.
Schmidt advised that he met with Boy Scout Troop 163, who would like to upgrade
the house on Old Canal Park to be used as a scout house. He will
provide Council with a letter listing the items they would like to complete.
Mr. Raths stated that we will also have to check liability issues.
Mr. Smith
advised that the Open Space Committee will meet tomorrow.
Mr. Smith
informed Council regarding the Concert Series being held this summer. The
first concert, which was held last night, was an 8 piece jazz group from Pittsburgh and was held in the Eisenhower Middle
School auditorium. The
concerts will be held on Tuesday evenings at various locations, such as Perfetti Park, Shore Hill Park and Horseshoe
Lake.
Ms.
Urgo requested an update on the lease from the County Railroad. Mr. Raths will provide the information.
Ms. Urgo
questioned if there has been a response to NJDEP regarding the Lake Hopatcong
TMDL, with comments regarding items that are objectionable to the Township. Mr.
Raths advised that a letter will be sent this week.
Mayor
Zoschak stated that he attended the recent Highland Compact meeting. Mr.
Zabihach reiterated the stormwater management rules. It was agreed that Mr.
Stern, Township Planner should attend the Highlands meetings.
Mayor
Zoschak requested an update on the 9/11 memorial. Ms. Urgo stated that the
Committee received a fax of the proposed plaque. Mr. Ciaramella will present
this to the Rotary Club for their review.
Mayor Zoschak
requested an update on the Veterans Memorial. Mr. Schmidt stated that it has been
put on temporary hold while Mr. Kirchgessner recuperates from his recent
surgery. He also advised that the architect would like to redesign the memorial
to be more cost effective.
Mayor
Zoschak requested an update on the Hercules Memorial. Mr. Raths advised that
the plaque has been ordered, the stone selected and currently the plan is for a
dedication on Labor Day.
Mayor
Zoschak advised that he received a letter from the Knee Deep Club requesting
money to help stock Lake Hopatcong. He will advise them that the Township
does not donate to organizations.
Mayor
Zoschak requested that anyone who notices algae blooms on Lake Hopatcong should notify the Lake Hopatcong
Commission.
Mr.
Ciaramella requested an update on the tree between 9 and 11 North First Street. Mr. Raths will obtain an answer from
Mr. Blood.
Mr. Ciaramella
requested an update on the Kenvil
Avenue clean up. Mr.
Raths advised that he has spoken with Engineering and Mr. Kobylarz will send
Dan Henry out to the area to check on this.
Mr. Ciaramella
advised that he heard that there has been an environmental study, with a report,
on this building. Mr. Raths advised that one office was thought to have mold
in the wall, so it was checked. There was no mold in the wall, but there were
some air quality issues found. Mr. Raths will follow up.
Old Business
Procurement
Policy
Appointments
Lake Musconetcong Regional Planning Board: 1 Member,
4-year Term (Mayor Appointment) - to be discussed at a future meeting.
Rockaway River Watershed Cabinet - 1 Member, 1-year
term and un-expired term of Tricia Fragale (1/1/05 > 12/31/05) – to be discussed at a future meeting.
PUBLIC PORTION
MATTERS
REQUESTED/REFERRED BY COUNCIL MEMBERS, MANAGER, ATTORNEY OR CLERK
APPROVAL OF MINUTES
April 26, 2005 Workshop
April 26, 2005 Executive Session
May 10, 2005 Executive Session 05-158
May 10, 2005 Executive Session 05-178
June 14, 2005 Executive Session
Mrs.
Rieth handed out revised copies of all of the Executive Session minutes that
are on the Agenda for approval. Mrs. Urgo gave the Clerk’s Office revisions to
the April 26th Workshop Meeting minutes. Approval of all of the
above minutes was held and will be placed on the July 12th Agenda.
DRAFT ORDINANCES FOR DISCUSSION
None
INTRODUCTION OF PROPOSED
ORDINANCES
None
HEARING AND ADOPTION OF
ORDINANCES ON SECOND READING
None
DRAFT RESOLUTION FOR DISCUSSION
A resolution for
Committee Support for Grant Assistance for Main Street
project
Council will
provide any comments they have on the terms and conditions to Mr. Bucco and he
will review them and prepare a resolution for the July 12th Meeting.
INTRODUCTION AND ADOPTION OF
RESOLUTIONS
05-235 A resolution incorporating by reference
herein and approving the following numbered
resolutions listed on the workshop council meeting
agenda for this date: 05-236, 05-237, 05-239, 05-240, 05-241, 05-242, 05-244,
05-245, 05-246, 05-247, 05-248, 05-249, 05-250, 05-251, 05-252
Mr.
Hall made a motion to adopt Resolution 05-235. Mr. Smith seconded the motion.
After
discussion, Mr. Hall amended his motion to pull Resolution 05-238. Mr. Smith
seconded the amendment.
Roll Call:
Mr. Hall – yes Mr.
Smith – yes
Mr. Ciaramella –
yes (abstain on checks no. 36281 and no. 36282)
Mr. Rilee – yes Mr.
Schmidt – yes
Ms. Urgo – yes
(no on 05-244 and abstain on check no. 36284)
Mayor Zoschak –
yes
Motion carried 7
– 0 with one no on 05-244 and one abstention on checks no. 36281, no. 36282 and
no. 36284)
05-236
A resolution
authorizing the purchase of a four wheel drive truck and service body from
Beyer
Brothers Corporation
05-237 A resolution authorizing the purchase of
one 2-yard dump body with accessories for the
Road Department from Tony Sanchez Ltd.
05-238 A resolution authorizing the purchase of
FTR Gold Digital Recording System (A.O.C.
approved) - Pulled
05-239
A resolution authorizing the refund of taxes
05-240
A resolution authorizing the refund of a sewer utility payment
05-241 A resolution authorizing the release of a
Performance Guarantee to Abe Snyder and
Company, Inc. for the 2004.2005 snow
removal services
05-242 A resolution extending the current
moratorium on new connections to the Township’s
water system
05-244 A
resolution authorizing the purchase of a dump body and hydraulic system for the
road
department
from Tony Sanchez Ltd.
05-245 A
resolution authorizing the award of a contract to Rapid Pump & Meter, Inc.
for Ajax
Pump
Controls
05-246 A
resolution authorizing the award of a contract to Iron Hills Construction Co,
Inc.,
Wayne, New
Jersey for the
construction of the Evergreen Acres Water System Improvements, Production
Well No. 14 located On Block 13102 Lot 12, 19 Mettle Lane,
Berkshire Valley
05-247 A
resolution authorizing the release of a Maintenance Guarantee posted by Armont
Homes,
Inc., for the development known as Forest Hollow Section II, formerly Block 45,
Lots 52, 54.1, & 60
05-248
A resolution denying
the release of the Performance Guarantee for the development
known
as Hunter’s Ridge, Section I, Block 33.1, Lot 3
05-249
A resolution denying
the release of the Performance Guarantee for the development
known
as Hunter’s Ridge, Section II, Block 33.1, Lot 3
05-250
A resolution denying
the release of the Performance Guarantee for the development
known
as Hunter’s Ridge, Section III, Block 33.1, Lot 3
05-251
A resolution
authorizing the award of a contract to Kingston Turf Farms for installation
of
80,000 square feet of sod at the Horseshoe Lake Soccer Field
05-252 A
resolution authorizing payment of bills
05-243 A
resolution authorizing the acceptance of a Cash Bond for As-Built Plans for
final
subdivision for
Deerview Estates located on Hillside
Avenue, Block 4201, Lot
11
Mr. Rilee made a
motion to adopt Resolution 05-243. Mr. Hall seconded the motion.
Roll Call:
Mr. Rilee – yes Mr.
Hall – yes
Mr. Ciaramella –
yes Mr. Schmidt – yes
Mr. Smith –
abstain Ms. Urgo – yes
Mayor Zoschak –
yes
Motion carried 6
– 0 with one abstention
COMMUNICATIONS
June 17, 2005
Mr. Rilee made a
motion to file the Communications of June 17, 2005. Mr. Hall seconded the motion.
Roll Call:
Mr. Rilee – yes Mr.
Hall – yes
Mr. Ciaramella –
yes Mr. Schmidt – yes
Mr. Smith – yes Ms.
Urgo – yes
Mayor Zoschak –
no
Motion carried 6
– 1
June 24, 2005
#2
– Mayors Fax Advisory from William Dressel, Executive Director of NJLM, dated
June17, 2005, re: A-1820, Union Card Check – A Resolution Opposing A-1820 will
be prepared for the next meeting.
#14
– Correspondence from Christopher Raths, to Stephen Brezler, Center for Local
Government, SPC/TriDate Corporation, dated June 22, 2005, re: Evaluation of Roxbury Township’s
EMS Service – Ms. Urgo felt that this letter was an inaccurate reflection of
the report and service.
#24
– Interoffice Memo from Dolores DeMasi to Mayor/Council, dated June 23, 2005, re: Zoning Report for 2004 – The recommendations will be
sent to the Master Plan Committee.
EXECUTIVE
SESSION
05-254 Resolution of the Township Council of the
Township of Roxbury,
in the County of
Morris, New
Jersey, authorizing
conference of the Township Council with the public excluded
Mr.
Smith made a motion to adopt Resolution 05-254 for Executive Session. Ms. Urgo
seconded the motion.
Roll
Call:
Mr.
Smith –yes Ms. Urgo – yes
Mr.
Ciaramella – yes Mr. Hall – yes
Mr.
Rilee – yes Mr. Schmidt – yes
Mayor
Zoschak – yes
Motion
carried 7 – 0
ADJOURNMENT
At
11:05 PM Mr. Rilee made a motion to adjourn the
Workshop Meeting. Mr. Smith seconded the motion.
All
In Favor – Yes
Submitted
By:
_________________________
BettyLou
DeCroce